Administrative Assistant 3

2 weeks ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Communities, Culture, Tourism & Heritage

**Location**:
**Type of Employment**:Term

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:1/26/2023 (Applications are accepted until 11:59 PM Atlantic Time)

**Designation Status**:
**About Us**:
The Department of Communities, Culture, Tourism and Heritage supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

The Culture and Heritage Development Division provides support to the arts and culture sector, the live events sector, the creative industries (film and television, music, craft, publishing, performance), the heritage sector, and is responsible for the regulation of archaeology.

We are looking for an administrative assistant responsible for supporting the division, the office of the Executive Director, as well as providing support to four divisional directors, the Arts Nova Scotia Board of Directors, and the Creative Nova Scotia Leadership Council.

**About Our Opportunity**:
You will support the department’s goal of being an equitable and inclusive workplace that, at all levels, reflects and respects the diversity of Nova Scotia’s population, where all employees feel welcome and valued.

Reporting to the Executive Director, the administrative assistant manages and coordinates the day-to-day operations of Culture and Heritage Development Division. You will provide administrative support to the Executive Director and Directors within the division, while fostering effective working relationships with the Offices of the Minister and Deputy Minister.

You will be the senior administrative support for the division, authorizing office supplies and related expenditures, resolving administrative problems, leading and guiding efforts of the divisional administrative support team in developing and implementing administrative operational and process improvement change projects.

**Primary Accountabilities**:
Typical duties of this position include:

- Organizes and manages the Executive Director’s schedule, provides travel co-ordination, coordinates resources and overall planning, and briefs the Executive Director in preparation for various meetings.
- Support the Arts Nova Scotia Board of Directors by scheduling meetings and taking minutes.
- Support the Creative Nova Scotia Leadership Council by coordinating meetings and taking minutes.
- Coordinates the division’s budget, provides financial support and procurement advice, monitors forecast documents. Develop, maintain, and update various databases to ensure easy and reliable access to information.
- Develops, administer and coordinate systems for recording and tracking ministerial briefings; monitor incoming/outgoing letters, issues, briefing notes, determining and coordinating action items for follow-up, monitoring for compliance with deadlines and conduct information gathering for media issues, initiatives and briefing notes.
- Liaise with staff and other government departments (federal, provincial and municipal) as well as external agencies, boards and associations.

**Qualifications and Experience**:
Exceptional interpersonal skills and proven ability to communicate effectively within a diverse, client-focused setting is a must.

Key for success in this role is the capacity for decisive action, attention to detail and the ability to organize and manage a heavy workload.

A shared passion for and knowledge of Nova Scotia’s culture and heritage will be considered an asset.

**Additional Information**:
**_We thank all applicants for their interest, however, only those selected for an interview will be contacted._**

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.

**Pay Grade**:_ _EC 05

**Salary Range**:_ _$1,820.12 - $2,275.14 Bi-Weekly

**Employment Equity Statement**:
Current government employees may access this posting through the link below:

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