Program Administrative Assistant

3 weeks ago

Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
**Position**:Program Administrative Assistant

**Department**:Mental Health Program

**Posting ID**:2024-36333

**Role Level**:AC 06 ($29.90 - $37.42)

**Status**:Permanent Part Time

**Site**:Credit Valley Hospital

**Shift**:Monday to Friday | 37.5 hours per week

**Posted**:February 1, 2024

**Internal Deadline**:February 8, 2024

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission**:A New Kind of Health Care for a Healthier Community**

Our Values**:Compassion, Excellence, Courage**

Our Goals**:Quality, Access, Sustainability**

Our Enablers**:People, Education, Innovation, Research**

**Position Summary**:
A high achieving, self-motivated individual with exceptional organizational skills and demonstrated commitment to customer service will excel in this position. You must possess the ability to work in a fast-paced and constantly changing environment and be able to disseminate complex information in order to maintain effective working relationships with the Program Director and Program Chief/Medical Director. You are proactive, dynamic and able to anticipate the needs of those you support without waiting for instruction.

As a member of this incredible team you are an energizing person, not only with your work, but also your work ethic and style. You are flexible and think beyond your role or portfolio, to ensure the success of the program and those you work with.

**Key Qualifications**:

- Grade 12 education combined with 2 years of community college secretarial and/or equivalent work-related experience providing office and clinical administration services including correspondence preparation, mail delivery, file management, minute taking, typing and distribution of agendas and minutes, office supply maintenance.
- Previous experience working as a Program Administrative Assistant in a hospital setting preferred
- Priority in coordinating schedules of two leaders to ensure alignment and shared accountability
- Advanced technical skills in Windows, MS Word, PowerPoint, Outlook, Excel, MS Project, videoconference and teleconference set up, and medical terminology knowledge
- Ability to manage multiple calendar activities, including booking meetings with internal and external stakeholders, planning and coordinating special events, and assisting with travel arrangements for the Medical Director and Program Director
- Experience and ability in minute-taking, dictation and transcription; well-developed keyboarding skills (50 w.p.m. minimum-accuracy)
- Proven abilities in general accounting support such as processing and tracking invoices, AP/AR expense requisitions and other fundamental transactions
- Previous experience with organizing meetings, education events, etc. and the maintenance of accurate attendance records for CME accredited events.
- Strong organizational skills with the ability to prioritize tasks
- High accuracy and attention to detail when performing a wide variety of tasks
- Self-directed individual who can work independently with mínimal supervision and can anticipate the needs of the program leaders
- Must be willing to travel across sites as needed

**Key Tasks**:

- Calendar management
- Coordination of Rounds (create posters, book rooms, logistics set up) and On Call schedules
- Coordination of multiple monthly program meetings (including tracking action items and agenda items)
- Take detailed meeting notes and create sussinct minutes - multiple monthly meetings
- Coordinate non-OHIP based remuneration for Ontario Psychiatrists (i.e. Sessionals, HOCC, Stipends, etc.) by tracking and responding to monthly invoices from multiple MDs to ensure the highest level of accountability-
- Where these factors are relatively equal seniority shall govern providing the successful applicant._- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
- All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act._
- Trillium Health Partners is identified under the French Language Services Act._

**_

  • Program Administrative Assistant

    4 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Program Administrative Assistant **Dept**:Inpatient, Outpatient Medicine & Regional Chronic Kidney Disease Programs **Posting ID**:2023-33067 **Status**:Permanent Full Time **Role Level**:AC06 - $27.85- $34.85 **Site**:Credt Valley Hospital **Hours of Work/Shift**:Monday - Friday, Days **Posted**:May 16,...

  • Program Administrative Assistant

    6 days ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Program Administrative Assistant **Dept**:Professional Practice **Posting ID**:2023-31187 **Status**:Part Time **Role Level**:AC06 - ($27.85- $34.85) **Site**:Mississauga Hospital **Hours of Work/Shift**:Monday - Friday (Days) **Posted**:January 19, 2023 **Internal Deadline**: January 26, 2023 Trillium Health...

  • Program Administrative Assistant

    4 days ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position: Program Administrative Assistant** **File#: 2023-33032** **Status: Permanent Full-Time** **Role Level: Admin Clerical (AC06) $27.85-$34.85** **Dept/Health Program: Primary Care, Rehab, Complex Continuing Care & Seniors’ Services** **Site: Mississauga Hospital** **Internal Posted: May 12, 2023** **Internal...

  • Program Assistant, Imi Graduate Programs

    4 weeks ago

    Mississauga, Canada University of Toronto Full time

    **Date Posted**:04/17/2024 **Req ID**: 37008 **Faculty/Division**: UofT Mississauga **Department**: UTM: Insititute for Management & Innovation **Campus**: University of Toronto Mississauga (UTM) **Position Number**: 00037058 **Description**: **About us**: U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only...

  • Administrative Assistant

    7 days ago

    Mississauga, Canada Gallagher Full time

    About Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Administrative Assistant

    15 hours ago

    Mississauga, Canada Delmar International Full time

    Mandate:Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed. Primary administrative responsibilities...

  • Administrative Assistant

    2 days ago

    Mississauga, Canada Delmar International Inc. Full time

    **Mandate**: **Primary administrative responsibilities include**: - Support Ontario executives in planning and coordinating meetings, managing boardroom logistics, and organizing corporate events. - Assist departments in compiling data for various reports, clerical tasks, collecting and organizing invoices and other administrative duties as...

  • Administrative Assistant

    4 days ago

    Mississauga, Canada ACHEV Full time

    **POSITION**: - Administrative Assistant, Skilled Newcomer Incentive Bond Pilot Project **EMPLOYMENT STATUS**: - Casual **LOCATION**: - Achev, Sussex **REPORTING TO**: - Manager, Career & Newcomer Services **START DATE**: - April 24, 2023 **SALARY**: - $24.95 (23.99 per hour + 4% vacation pay) **HOURS**: - 55 hours per month **WORK...

  • Administrative Assistant

    3 days ago

    Mississauga, Canada Engineered Air Full time

    **Administrative Assistant** Toronto Sales Office - Mississauga 30-5155 Spectrum Way, Mississauga, Ontario Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to...

  • Administrative Assistant

    13 hours ago

    Mississauga, Canada Delmar International Inc. Full time

    Mandate:Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed. Primary administrative responsibilities...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Canada Gallagher Full time

    About Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Administrative Assistant

    1 week ago

    Mississauga, Ontario, Canada Gallagher Full time

    About Us:Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Administrative Assistant

    6 days ago

    Mississauga, Canada Arthur J. Gallagher & Co. (AJG) Full time

    Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...

  • Administrative Assistant

    6 days ago

    Mississauga, Canada EnGlobe Corp. Full time

    **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. - With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects, through different...

  • IT and Administrative Assistant

    4 weeks ago

    Mississauga, Canada Desco Plumbing and Heating Supply Full time

    Come be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status. As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario. We are...

  • Administrative Assistant

    4 days ago

    Mississauga, Canada NetSoft Communications Inc. Full time

    **Job description** Think you have what it takes to be our Administrative Assistant? **If you do, then must be**: - Willing to learn, read, listen, and experience new things. - Obsessed with quality. - Accountable, and you take full responsibility for your actions and inactions. - Hardworking knowing that hard work pays off in the long term. - Honest, and...

  • Administrative Assistant

    4 days ago

    Mississauga, Canada NetSoft Communications Inc. Full time

    **Job description** Think you have what it takes to be our Administrative Assistant? **If you do, then must be**: - Willing to learn, read, listen, and experience new things. - Obsessed with quality. - Accountable, and you take full responsibility for your actions and inactions. - Hardworking knowing that hard work pays off in the long term. - Honest, and...

  • Administrative Assistant

    4 weeks ago

    Mississauga, Canada NetSoft Communications Inc. Full time

    **Job description** Think you have what it takes to be our Administrative Assistant? **If you do, then must be**: - Willing to learn, read, listen, and experience new things. - Obsessed with quality. - Accountable, and you take full responsibility for your actions and inactions. - Hardworking knowing that hard work pays off in the long term. - Honest, and...

  • Administrative Assistant

    6 days ago

    Mississauga, Canada Biogenie Full time

    **Job Description**: Your Employer ** Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. - With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and...

  • Accounting Administrative Assistant

    6 days ago

    Mississauga, Canada Registered Practical Nurses Association of Ontario (WeRPN) Full time

    **Registered Practical Nurses Association of Ontario (WeRPN)** **Position Title: Accounting Administrative Assistant** **Reports To: Chief Financial Officer (CFO)** **About WeRPN** The Bridging Education Grant in Nursing (BEGIN) program is funded by the Ontario Government, the Ministry of Long-Term Care, and the Ministry of Health, and managed by WeRPN,...