Program Administrative Assistant

3 weeks ago

Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
**Position**:Program Administrative Assistant

**Dept**:Professional Practice

**Posting ID**:2023-31187

**Status**:Part Time

**Role Level**:AC06 - ($27.85- $34.85)

**Site**:Mississauga Hospital

**Hours of Work/Shift**:Monday - Friday (Days)

**Posted**:January 19, 2023

**Internal Deadline**: January 26, 2023

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission:
**A New Kind of Health Care for a Healthier Community**

Our Values:
**Compassion, Excellence, Courage**

Our Goals:
**Quality, Access, Sustainability**

Our Enablers:
**People, Education, Innovation, Research**

**Position Summary**:
This position reports to both the Program Director, Professional Practice. A high achieving, self-motivated individual with exceptional organizational skills and demonstrated commitment to customer service will excel in this position. You must possess the ability to work in a fast-paced and constantly changing environment and be able to disseminate complex information in order to maintain effective working relationships with the program members and leadership, and all internal and external stakeholders.

**Responsibilities include**:

- Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e. room booking and set up, zoom/virtual links, catering, media support;
- Manages and monitors payroll reports, vacations, invoices, and ordering of equipment and supplies;
- Prepares communications, briefings, presentations, announcements and editing executive level communications;
- Independently carries out all assigned responsibilities and provides general program administrative support to program leadership;
- Manages and monitors online program files and SharePoint Team Space site;
- Responsible for device management for department leadership including, but not limited to phones, mobile devices, computers and laptops;
- Liaises with members of senior leadership and various departments of the hospital as necessary;
- Establishes and maintains effective partnerships with internal and external stakeholders, management, program leadership, professional staff and staff across the organization;
- Flexibility to travel between all three sites of Trillium Health Partners as required.

**Qualifications**:
**_Skills and Qualifications_**
- University Degree (preferred)
- College certificate from a recognized office administration program or administrative training equivalent required;
- Minimum 3 to 5 years of experience in a hospital or other health care related field;
- Minimum 3 to 5 years of experience in an administrative assistant role preferred;
- Proven ability to support multiple leaders and manage competing priorities.

**_Skills and Abilities_**
- Strong ability to work independently and proactively with mínimal direction;
- Strong verbal, written, interpersonal and customer service communication skills;
- Exceptional time management, organizational and prioritization skills;
- Strong problem solving, analytical and conflict resolution skills;
- Excellent technical skills in full Microsoft Office suite, including Word, Excel and PowerPoint;
- Ability to build and maintain relationships with key internal and external stakeholders;
- Positive work ethic and attendance required;

**To pursue this career opportunity, please visit our website**:
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
- All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act._
- Trillium Health Partners is identified under the French Language Services Act._

**_

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