Accounting Administrative Assistant
3 weeks ago
**Registered Practical Nurses Association of Ontario (WeRPN)**
**Position Title: Accounting Administrative Assistant**
**Reports To: Chief Financial Officer (CFO)**
**About WeRPN**
The Bridging Education Grant in Nursing (BEGIN) program is funded by the Ontario Government, the Ministry of Long-Term Care, and the Ministry of Health, and managed by WeRPN, a non-profit professional association for registered practical nurses in Ontario, that recognizes the value of the need for nurses in Long Term Care and the Community sectors. The BEGIN program will run until March 2026 and provide educational funding to support PSWs and RPNs who are enrolled in practical nursing (PN) or BScN education streams, and are willing to commit to a return of service agreement.
**Position Summary**:Reporting to the CFO, the Accounting Administrative Assistant will be primarily responsible in reviewing and validating BEGIN Application data. The position will provide support and assistance to the Finance Department which is responsible for the Association’s general accounting operations which include but not limited to preparation and processing of all payable/receivable transactions, reconciliations, monthly reporting and audit support for multiple fiscal year-ends of the Association’s operations and projects including government program initiatives.
The Accounting Administrative Assistant will also be tasked with providing support upon request to other key areas of the organization as directed by the CFO.
**Duties and responsibilities include but are not limited to the following**:
**KEY RESPONSIBILITIES**
- Validate data accuracy on government program initiatives
- Provide assistance and support in accounting record keeping by processing accounts receivable and accounts payable
- Assist in tuition reimbursement grants’ processing
- Prepare accruals and journal entries for approvals
- Respond to inquiries and concerns with vendor and customers; solves problems for discrepancy issues in a timely manner
- Research invoice discrepancies to maintain accuracy. Maintain timely communication with vendors and/or customers/members to resolve invoice issues and discrepancies
- Create financial and/or accounting reports using Excel and ERP systems for analysis and reconciliation
- Ensure recording of transactions are in accordance with Canadian Generally Accepted Accounting Principles (GAAP)
- Assist in multiple year-end working schedules and documentation for external audit
- Accountable for the accuracy and timeliness of tasks assigned
- Work closely with the finance team to support priority initiatives and proactively identify opportunities
- Engage in growing and maintaining a positive, supportive and collaborative professional culture throughout the organization
- Work in a safe manner; provides input towards development/revision of existing policies and procedures
- Work with staff, members, clients and other stakeholders
- Perform other duties as assigned
**KNOWLEDGE AND SKILLS**
- Community college diploma or certificate in administration, accounting, or a combination of experience and education
- Knowledge and understanding of accounting processes and bookkeeping principles
- Experience in not-for-profit organization and/or fund accounting is considered an asset
- Advanced knowledge in MS Office suite, specifically Excel
- Experience working with SAGE 50 accounting system and Salesforce database considered an asset
- Detailed oriented, highly accurate, analytical skills, problem solving skills
- Excellent oral and written communication skills
- Excellent organization and time management skills to perform effectively/efficiently, be resourceful and anticipate needs when faced with revised workload priorities and changing deadlines.
- Outstanding ability to prioritize work and to perform multiple tasks simultaneously while adhering to strict deadlines
- Ability to work well both in a team environment and independently with mínimal supervision
- Demonstrated commitment to ongoing professional development
**Job Type**:Full-time (37.5 hours/week)
**Location**:Mississauga, ON
**Start Date**:As soon as possible
**Application Deadline: May 28, 2023**
We thank you for your interest in working for WeRPN.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
**Benefits**:
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Mississauga, ON L4W 4Y5
Application deadline: 2023-05-28
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