Program Administrative Assistant

1 month ago

Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
**Position**:Program Administrative Assistant

**Dept**:Inpatient, Outpatient Medicine & Regional Chronic Kidney Disease Programs

**Posting ID**:2023-33067

**Status**:Permanent Full Time

**Role Level**:AC06 - $27.85- $34.85

**Site**:Credt Valley Hospital

**Hours of Work/Shift**:Monday - Friday, Days

**Posted**:May 16, 2023

**Internal Deadline**: May 23, 2023

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission:
**A New Kind of Health Care for a Healthier Community**

Our Values:
**Compassion, Excellence, Courage**

Our Goals:
**Quality, Access, Sustainability**

Our Enablers:
**People, Education, Innovation, Research**

**Position Summary**:
A high achieving, self-motivated individual with exceptional organizational skills and demonstrated commitment to customer service will excel in this challenging position. You see yourself as being proactive, dynamic and able to anticipate the needs of those you support without waiting for instruction.

As a member of this incredible team you are an energizing person, not only with your work, but also your work ethic and style. You are flexible and think beyond your role or portfolio, to ensure the success of the program and those you work with.

Reporting to both the Inpatient Medicine and Outpatient Medicine & Regional CKD Program Directors, this Administrative Assistant will be responsible for:

- Developing meeting materials, including agendas and minutes,
- Preparing communications, briefings & presentations, preparing and editing executive level communications, briefing notes and powerpoint presentations and managing excel spreadsheets and databases,
- Supporting corporate committees,
- Supporting program workplace initiatives as assigned

**Qualifications**:

- Grade 12 education combined with 2 years of community college secretarial and/or equivalent work-related experience providing office and clinical administration services,
- Previous experience working as a Program Administrative Assistant in a hospital setting preferred,
- Priority in coordinating schedules of two leaders to ensure alignment and shared accountability,
- Advanced technical skills in Windows, MS Word, PowerPoint, Outlook, Excel, MS Project, videoconference and teleconference set up, and medical terminology knowledge,
- Ability to manage multiple calendar activities, including booking meetings with internal and external stakeholders, planning and coordinating special events, and assisting with travel arrangements for the Program Director(S),
- Experience and ability in minute-taking, dictation and transcription; well-developed keyboarding skills (50 w.p.m. minimum-accuracy),
- Superior interpersonal and communication skills both oral and written, combined with a customer-focused approach and ability to handle requests in a professional, diplomatic and tactful manner,
- Proven abilities in preparing, designing and distributing internal/external correspondence, including: reports, presentations, proposals, letters, memos, minutes of meetings, etc.
- Effective time management and multi-tasking skills,
- Strong organizational skills with the ability to prioritize tasks,
- High accuracy and attention to detail when performing a wide variety of tasks,
- Self-directed individual who possesses initiative combined with the ability to work independently and with mínimal supervision,
- Must have a positive work and attendance record, and
- Must be willing to travel across sites on occasion
- home site will be Credit Valley Hospital.

**To pursue this career opportunity, please visit our website**:- Where these factors are relatively equal seniority shall govern providing the successful applicant._- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
- All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act._
- Trillium Health Partners is identified under the French Language Services Act._

**_

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