Events Administrator

7 months ago


Toronto, Canada Executive Platforms Inc Full time

**WHO WE ARE AND WHAT WE DO...**

Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our stakeholders with a trusted platform to network, benchmark, learn, and grow together to inspire success in their working lives.

With our office located on The Esplanade in the beautiful St. Lawrence Market District, which is less than five minutes away from Union Station, we boast a team of young, passionate professionals who enjoy working together to build something great. Our goal is to bring together the best and brightest to discuss the issues of the day in the right environment to inspire positive change for all our stakeholders.

**Responsibilities of the Events Administrator**
- Serving as the main contact for delegates and helping them plan their attendance through regular communications (filling out their bios, details re: event agenda, hotel bookings, flights etc.)
- Assist with scheduling 1-2-1 meetings for attendees
- Sending out event calendar invites to all attendees
- Keeping event websites updated with new registrations and logos
- Maintaining planning softwares
- Assisting with creating onsite print materials that include event badges, show guides and signage
- Researching and booking event entertainment and onsite activities within assigned budgets
- Booking travel and accommodations for both Speakers and Staff
- Maintaining event inventory and re-ordering as required
- Seeking feedback, advice, and clarification of processes from senior team members to ensure quality of work
- Keeping up to date with current industry trends, market activities, and the competitive landscape
- Building and maintaining strong relationships with clients
- Collaborating with other departments to ensure event success

**Qualifications of the Events Administrator**
- A background of Special Events Planning, Hotel Management, F&B Management, Hospitality, Tourism & Leisure or other related program an asset
- Multi-task oriented with superior organizational skills, customer relations experience and a positive attitude
- Excellent written and verbal communication skills
- General business acumen and an understanding of Fortune 1000 companies
- A strong desire to be a team player and must be capable of handling tight deadlines
- Must have working knowledge of Microsoft Office (Word, Excel, PowerPoint)
- Comfort with the Adobe Create Suite, specifically InDesign and Photoshop an asset
- Must hold a valid passport plus any other required documents for travel to the US and Europe
- Manual labor will be involved onsite and will include activities like setting up signage, wheeling event cases, moving tables/chairs, long hours and lots of walking on the 3 event days

Pay: From $43,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

Work Location: Hybrid remote in Toronto, ON M5E 1A6


  • Catering Event Manager

    7 months ago


    Toronto, Canada Oliver & Bonacini Events Full time

    Company Description Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect. What's in it for...

  • Event Coordinator

    1 day ago


    Toronto, Canada Daniel et Daniel Catering & Events Full time

    **Job Function**: To provide administrative support to the Senior Catering & Event Planner. **Key Responsibilities**: **1.** Maintain and complete Sales Folder Checklist, including: - Processing of deposits - Booking Service Staff - Scheduling of client meetings and menu tastings - Processing of SOPs - Submitting Signage Requests - Issuing Staff Event...

  • Administrator, Events

    2 weeks ago


    Toronto, Canada Campfire Circle Full time

    **Administrator, Events**_**(5 Month Contract)**_ **ABOUT US** Campfire Circle has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a...

  • Events Administrator

    7 months ago


    Toronto, Canada York University Full time

    **Purpose**: The Event Administrator contributes to the success of the School's Performance Facilities by supporting the administrative aspects of unit's operations, coordinating office activities, and general event support/administration. **Education**: High school diploma with some specialized post secondary training in a related field (event...

  • Events Administrator

    6 months ago


    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...


  • Toronto, Canada GardaWorld Full time

    **Are you ready to grow with GardaWorld?**: **What does a Event Service Administrator do?**: - **Event Security Service Requests**: Process and manage all incoming Event Security Service requests via Google’s event management system or other tools. Ensure timely response and accurate tracking of requests from intake through completion. - **Coordination &...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:12/18/2024 **Req ID**: 41153 **Faculty/Division**: School of Graduate Studies **Department**: School of Graduate Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00055840 **Description**: **About us**: The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and...


  • Toronto, Canada Reach Capabilities Inc. Full time

    **Events & Office Administrator** YOU ARE confident and capable with great organizational, time management, communication, and computer skills. You can easily coordinate multiple virtual and in-person events for different clients, assemble materials, and keep busy consultants focused—all while keeping a smile on your face. WE ARE a small, entrepreneurial...


  • Toronto, Canada German International School Toronto Full time

    **Administrative & Event Coordinator** The German International School is a private school in Etobicoke, Toronto’s west-end, and operates as a non-profit organization. Our school has a CHARAKTER Education framework that promotes love for learning in a supportive learning community. We offer an outstanding multilingual education in German, English, and...


  • Toronto, Canada Community Living Ontario Full time

    **Position**: Administration and Events Assistant - **Company**: Toronto Lawyers’ Association - **Type**: 1 Full Time Permanent Position - **Designation**: Hybrid - 4 days in the office and 1 day from home - **Location**: Courthouse, 361 University Ave, Toronto, M5G 1T3 **Imagine **a job where you can use your exceptional interpersonal and organizational...


  • Toronto, Canada Marriott Worldwide Full time

    **Additional Information** Meetings And Special Events **Job Number** 22173463 **Job Category** Administrative **Location** The Ritz-Carlton Toronto, 181 Wellington Street West, Toronto, ONT, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management **JOB SUMMARY** Our Property Administrative...


  • Toronto, Canada Toronto Bicycle Tours & Events Full time

    **This role is 85% remote, with occasional visits to our Toronto office. Preference will be given to those who live in Toronto or the GTA.** Do you love Toronto as much as we do? Are you passionate about creating unforgettable experiences? Toronto Bicycle Tours & Events is on the hunt for a talented **Guest Services Administrator **to join our...


  • Toronto, Canada Toronto Bicycle Tours & Events Full time

    **This role is 85% remote, with occasional visits to our Toronto office. Preference will be given to those who live in Toronto or the GTA.** Do you love Toronto as much as we do? Are you passionate about creating unforgettable experiences? As we celebrate our 12th year, Toronto Bicycle Tours & Events is on the hunt for a talented **Guest Services...


  • Toronto, Canada Toronto Bicycle Tours & Events Full time

    **This role is 85% remote, with occasional visits to our Toronto office. Preference will be given to those who live in Toronto or the GTA.** Do you love Toronto as much as we do? Are you passionate about creating unforgettable experiences? Toronto Bicycle Tours & Events is on the hunt for a talented **Guest Services Administrator **to join our...


  • Toronto, Canada Toronto Bicycle Tours & Events Full time

    **This role is 85% remote, with occasional visits to our Toronto office. Preference will be given to those who live in Toronto or the GTA.** Do you love Toronto as much as we do? Are you passionate about creating unforgettable experiences? Toronto Bicycle Tours & Events is on the hunt for a talented **Guest Services Administrator **to join our...


  • Toronto, Canada CTC Communications Full time

    **COMPANY OVERVIEW**: CTC is a renowned medical communications agency that specializes in creating compelling medical content with a focus on digital solutions. Our skilled team of medical writers, designers, and digital specialists deliver immersive and impactful experiences through clear narratives, cutting-edge visuals, and interactive elements.? At CTC,...


  • Toronto, Canada Reach Capabilities Inc. Full time

    **Events & Office Administrator** YOU ARE confident and capable with great organizational, time management, communication, and computer skills. You can easily coordinate multiple virtual and in-person events for different clients, assemble materials, and keep busy consultants focused—all while keeping a smile on your face. WE ARE a small, entrepreneurial...


  • Toronto, Canada Chau Full time

    Chau is a Toronto-based boutique catering company that offers unique, creative, and custom catering options for weddings and other occasions where people gather to eat and celebrate. We pride ourselves in creating bespoke menus offering a wide variety of unique flavours. **PRIMARY DUTIES & RESPONSIBILITIES** - Assisting the Events Manager and the Chef with...


  • Toronto, Canada TERRONI INC. Full time

    **Job Title**: Reservationist / Events Administrative Assistant **Job Summary** - Review daily plotting on the reservation system. - Responsible for all phone requests. - Respond to any guest inquiry regarding bookings, cake orders and events. - Support Event Manager with administrative tasks and in-site visits. **Must-have**: - High school diploma or...

  • Event Administrator

    6 months ago


    Toronto, Canada Infotek Consulting Services Full time

    MUST HAVE: - Initiative-taking individual with a proven track record to deliver results with a can-do approach - 3+ years of experience planning multi-day conferences, large social events - Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities within a fast paced, high-pressure environment -...