Quotations Team Lead

2 weeks ago

Oshawa, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI Company) team today**

**Job Summary**:
This position leads a highly motivated and results-orientated Ontario Quotations team. This position works directly with the technicians, outside sales team, national accounts department and customers. The Quotations Team Lead ensures the team remains involved in a job to help maintain the profit margin and to handle any changes in the original estimates while maintaining the highest level of customer satisfaction and balancing financial goals consistent with the needs of both the corporation and the customer. The quotations Team Lead both gathers information, format each submission according to company/customer guidelines, and assist in pursuing, tracking and forecasting opportunities for their area, and as well reports on the overall Quotation Team Performance to upper management.

**Key Responsibilities**:

- Supports direct reports in successfully fulfilling their daily responsibilities; and evaluating their work performance at the end of each year, including providing constructive feedback on how to improve if needed
- Holding meetings with the Operational teams to improve communication, and work closely with the Operational teams to improve processes
- As required, the quotation specialist is responsible for maintaining relationships with suppliers and equipment vendors. These relationships can be used to keep track of current pricing and to negotiate better rates for long-term or large-scale projects when required.
- Assist in opportunities, administration, tracking and forecasting
- Distribute quotations and follow up in a timely manner.
- Demonstrate technical expertise and maintain a high level of credibility.
- A detailed quotation to be completed for each recommendation that is compliant with customer contract/business unit requirements. (ie. detailed scope, the labor and material that is required, correct format)
- Upload quotations into a third party portal when required, submit directly to clients, or send to National Accounts for processing depending on contract requirements
- Once the customer accepts the quotation, the request for work order is generated. The work order is prepped and the technician orders material. The work order gets turned over to the service coordinators to schedule.
- Maintaining a record of quotations (approved, pending, rejected) and providing follow-up with customers when required.
- Works closely with service technicians to ensure our commitments to the customer are kept.
- Familiar with departmental routines to provide effective backup when required.
- Facilitate communication with other team members, sub-contractors staff and other employees
- Provide support to the reconcilers and billing department upon completion of work to ensure profit margins are in line with the quotation and that work was completed within the quoted parameters.
- Provide support and advice on new potential business opportunities
- Identify opportunities to improve business processes and devise plans to implement these changes
- Reviewing products, services, and/or business ideas.
- Creating strategies for convincing others to take appropriate action.
- Prioritizing responsibilities to meet deadlines.

***

**Qualifications**
- 2+ years experience in a similar role with strong industry experience
- Experience with RFP/RFQ processes
- Excellent verbal and written communication skills in English;
- Ability to communicate effectively across all levels of the organization;
- Demonstrates a high degree of creativity, autonomy, flexibility, and attention to detail;
- Able to work under pressure and adjust quickly to changing priorities;
- Industry experience in technical trades, an asset.

***

**Why work at Ainsworth?**

Ainsworth (a GDI) company is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
**_ Benefits:_** Comprehensive health, dental and medical benefits, including wellness supports, RRSP matching and generous vacation

**_ Rewards:_** Service milestones and peer recognition plus Employee Discounts and Incentives

**_ Flexibility:_** Hybrid working models, where applicable

**_ Diversity:_** An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive

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