Administrative Assistant
3 months ago
**Saturn Machine Works Ltd. **is a CNC production machining shop, servicing the oil and gas, mining, automotive, industrial, and electrical industries, providing top quality machined parts of all types as well as prototypes and parts with complex geometries. Saturn Machine has 14 CNC machines, including large bore CNC lathes for large or long tubular parts to small bar-feed live tool lathes, as well as vertical and horizontal machining centers. Our CNC shop is supported by a conventional machine shop and in house engineering and design. We also perform secondary in-house processes such as part stamping, shot peen, glass bead, and phosphate. We also offer laser heat treat and cladding, as well as PTA and grinding.
**Position Name**: Administrative Assistant
**Job Type**: Part Time - 20 Hours per week
**Rate**:Competitive - Based on Experience
**Shift**: 10:00 AM - 2:00 PM, Monday - Friday
**Qualifications & Experience**:
- High school diploma, business courses, or relevant diplomas
- Proven experience in administrative roles
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Familiarity with office management procedures and basic accounting principles
- Experience with maintaining databases and record keeping systems
- Familiarity working with ERP software
**Required Skills & Knowledge**
- Strong communication skills both written and verbal
- Exceptional organizational and time management skills
- Detail oriented with a focus on accuracy and efficiency
- Ability to multitask and prioritize tasks effectively
- Discretion in handling confidential information
**Responsibilities and Duties**:
- Managing office tasks such as filing, data entry, and organizing documents
- Receptionist responsibilities such as answering calls, greeting visitors, and ordering office supplies
- Accounts Payable - create batches for received material, data entry, creating payable invoice packages, post vendor invoices, and file invoices
- Payroll - daily entering employees hours into a payroll report, prepare and finalize payroll reports for approval, assist with vacation hour maintenance
Working within our ERP system to scan and print reports
**Job Types**: Part-time, Permanent
**Salary**: $18.00-$23.00 per hour
Expected hours: No less than 20 per week
**Benefits**:
- On-site parking
Schedule:
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative: 1 year (preferred)
Work Location: In person
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