Office Administrator

6 months ago


Greater Sudbury, Canada Design de Plume Full time

Design de Plume Inc. is an Indigenously-owned, women-led creative agency with its headquarters in Sudbury, Ontario. We provide these services to governments, not-for-profits, cultural organizations, healthcare, and higher education institutions. DDP seeks to expand its operations both domestically and internationally with a team of dynamic and innovative professionals.

**The role**:
An Office Administrator is someone who will support the working environment of our office space as well as our collaborative, digital team environment across Canada. They will oversee administrative operations, maintain and improve office services, building maintenance and support both internal and external communication procedures.

An Office Administrator will ensure employees have the proper support to work efficiently by working in the background to ensure the workplace runs smoothly. Their day-to-day job typically revolves around various clerical tasks, including bookkeeping, organizing files, and processing payroll, as well as supervising contractors and other building related duties. In addition to answering the phone and coordinating calendars, Office Administrators are often the first person internal employees and visitors meet, so they must be able to perform many basic customer service tasks. This is a full-time hybrid role based at our head office in Sudbury, Ontario, Canada, requiring a minimum of 2 days per week in-office.

**What you’ll do**:

- File important documents and manage archival paperwork
- Process accounts payable / receivable
- Follow up on overdue accounts
- Support bookkeeping and budgeting services
- Support HR services
- Support outbound marketing efforts through collection of data and proposal template setup
- Oversee office supplies and services, including restocking supplies, relocating employees to new areas/remote work
- Setup up desks and manage equipment for new hires and current staff, arrange software accounts for employees, and create and manage important office forms
- Update of office records and databases that contain personnel, financial, and office data
- Arrange travel for staff
- Ensure availability to help colleagues and employees where necessary including supporting our Party Planning committee and office events
- Oversee building maintenance by managing contractors, snow removal, waste collection programs, and building walkthroughs
- Occasionally moving boxes, bag, and furniture under 50 lbs and under across the office for organizational needs
- Create and proof-read correspondences and files that are error free and follow file-naming requirements
- Enter and monitor logged staff hours (billable and non-billable) accurately in the time-keeping system (completed daily by end and reported on weekly)
- Actively participate in staff meetings for finance and HR
- Stay up-to-date with office software and tools
- Support Design de Plume’s overall culture, values and mission
- Approach difficult conversations with curiosity and professionalism
- Contribute to an environment that is clean, efficient, professional, proactive, and team oriented
- Champion IIDEAS (Indigenity, inclusivity, diversity, equity, accessibility, and sustainability) thinking throughout our company culture
- Performing other duties as assigned

**What you bring to the team**:

- Administrative Support: 2 years (preferred)
- Excellent communication and interpersonal skills, with the ability to build strong relationships with staff at all levels and the ability to work with various types of personalities within an office setting with a pleasant demeanor.
- Ability to manage multiple tasks, people and priorities simultaneously, while still maintaining a high level of attention to detail.
- Strong problem-solving skills, with the ability to identify and address issues before they become major roadblocks.
- Adaptability and flexibility to adjust priorities for whatever task is most important at any given time.
- Independently resourceful and able to work collaboratively as part of a team.
- Ability to handle sensitive information.
- Excellent knowledge of office software including Google Suite, Scoro, Slack, and Microsoft Office.
- General bookkeeping and payroll experience.

**Licensing**:

- G Driving License (preferred)

**Location**:

- Sudbury, ON
- Design de Plume promotes and supports a flexible model where all staff can work from home, in the office or a combination of both to suit their best working environment.
- This position will require a minimum 2 days onsite at our head office in Sudbury

**Benefits at DDP**:

- $45,000 per year (Salary)
- 2 weeks of holiday (plus an additional week of paid holiday over our Christmas shut-down)
- 4 Paid personal days / year
- Medical, Dental, and Eye coverage after 6 months of full-time employment
- Disability and Insurance benefits after 6 months of full-time employment
- RRSP benefits after 6 months of full-time employment
- Professional development allowance (Conf


  • Office Administrator

    5 months ago


    Greater Sudbury, Canada Dance Evolution Full time

    **Role Description** The Office Administrator is a part-time on-site role located in Sudbury, ON. This role involves ensuring the smooth running of the office, including filing, invoicing, data entry, and scheduling appointments, as well as supporting the office team with administrative tasks. The Office Administrator reports to the Office Manager and...

  • Office Administrator

    6 months ago


    Greater Sudbury, Canada Dance Evolution Full time

    **Role Description** The Office Administrator is a part-time on-site role located in Sudbury, ON. This role involves ensuring the smooth running of the office, including filing, invoicing, data entry, and scheduling appointments, as well as supporting the office team with administrative tasks. The Office Administrator reports to the Office Manager and...

  • Office Administrator

    5 months ago


    Greater Sudbury, Canada Brandt Full time

    Brandt is currently seeking an Office Administrator in our Sudbury Construction & Forestry location. Primary responsibilities include: general office duties, switchboard, typing and filing. Working on a multi-line switchboard, knowledge of Microsoft Office and strong organizational skills are considered assets. - The work requires specialized and...

  • Office Administrator

    6 months ago


    Greater Sudbury, Canada 3rdLine Studio Inc. Full time

    Office Administrator Responsibilities include, but are not limited too: - Handle general office tasks and administrative duties. - Office filling, organizing. - Manage phone calls and correspondence. - Organizing travel, accommodations, related details, and confirmations. - Order office supplies and maintain inventory. - Greeting visitors/ clients,...

  • Office Administrator

    3 months ago


    Greater Sudbury, Canada 3rdLine Studio Inc. Full time

    Office Administrator Responsibilities include, but are not limited too: - Handle general office tasks and administrative duties. - Office filling, organizing. - Manage phone calls and correspondence. - Organizing travel, accommodations, related details, and confirmations. - Order office supplies and maintain inventory. - Greeting visitors/ clients,...

  • Office Administrator

    5 months ago


    Greater Sudbury, Canada Clarity Water Systems Full time

    We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for overseeing the day-to-day administrative operations of our office. Your role will involve a variety of tasks to ensure the smooth functioning of the office. - Potential for Full-time...

  • Administrative Officer

    6 months ago


    Greater Sudbury, Canada Vaghela Enterprises Inc Full time

    Education: College/CEGEP - Experience: 5 years or more **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to...

  • Administrative Officer

    5 months ago


    Greater Sudbury, Canada clarion Hotel sudbury Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Office Administrator

    4 weeks ago


    Greater Sudbury, Canada Modern Neon Signs Full time

    **Job Summary** **Responsibilities** - Manage front desk operations, including greeting visitors and handling inquiries. - Oversee training development for new employees and ensure ongoing staff training programs are implemented. - Perform clerical duties such as filing, data entry, and document management. - Supervise administrative staff and coordinate...

  • Office Administrator

    5 months ago


    Greater Sudbury, Canada WSP Full time

    **WSP **is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for our Sudbury office. As an Office Administrator, you will value the importance of maintaining an organized, efficient office...

  • Office Administrator

    6 months ago


    Greater Sudbury, Canada Apex Business Machines Full time

    '''Responsibilities''' - Serve as the main point of contact for all incoming calls and visitors, providing excellent customer service and directing inquiries to the appropriate department or individual - Manage the front desk area, ensuring it is clean, organized, and welcoming - Assist with human resources tasks such as onboarding new employees, maintaining...

  • office administrator

    5 months ago


    Greater Sudbury, Canada Z&M Food Ltd Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 months or equivalent experienceWork settingPrivate sectorUrban areaTasksImplement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative...

  • office administrator

    5 months ago


    Greater Sudbury, Canada Z&M Food Ltd Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceWork settingPrivate sectorUrban areaTasksImplement new administrative procedures Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Administrative Officer

    5 months ago


    Greater Sudbury, Canada Gold Leaf Financial Group Inc. Full time

    Gold Leaf is currently seeking a highly organized and detail-oriented administrative officer to join our team. As an administrative officer, you will be responsible for providing support to the daily operations of our company, with a focus on managing our company benefits and pension plan, as well as assisting with various Human Resources duties. **Key...

  • Office Administrator

    5 months ago


    Greater Sudbury, Canada Freelandt Caldwell Reilly LLP Full time

    FCR is one of the largest accounting firms in Northern Ontario. FCR also offers Professional Strategic Growth Plans for employees at all levels. At FCR, you are more than just an employee number, you are family. With over 30 years of experience and over 100 professionals on staff, FCR is the optimum place to grow your career. **About FCR** Professional...

  • Office Administrator

    1 month ago


    Greater Sudbury, Canada Ethier Sand and Gravel Full time

    Ethier Sand & Gravel is looking for a hard-working, self-motivated employee who is detail oriented and reliable to fill the position of Office Administrator at our Main office building. This is a Full-time position and comes with competitive wages and a benefits package. **Job Duties**: - Administration support for HR, Accounting, and Operations. - Assist...

  • Office Administrator

    5 months ago


    Greater Sudbury, Canada Bird Construction Full time

    Office Administrator Where Greatness Grows The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply...

  • office administrator

    6 months ago


    Greater Sudbury, Canada 2536167 Ontario Inc. Full time

    Education: College/CEGEPExperience: 2 years to less than 3 yearsWork settingUrban areaTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to...

  • administrative officer

    6 months ago


    Greater Sudbury, Canada 2439033 Ontario Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 5 years or moreTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • office administrator

    6 months ago


    Greater Sudbury, Canada 2536167 Ontario Inc. Full time

    Education: Expérience: EducationCollege/CEGEPWork settingUrban areaTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of...