Office Administrative Assistant
7 months ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- or equivalent experience
**Work setting**:
- Willing to relocate
- Consulting firm
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
**Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS PowerPoint
- MS Word
- Adobe Acrobat Reader
**Area of work experience**:
- Immigration
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Invoices
**Transportation/travel information**:
- Own transportation
**Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with mínimal supervision
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Accurate
- Client focus
- Reliability
- Time management
- Quick learner
**Screening questions**:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Long term benefits**:
- Maternity and parental benefits
**Other benefits**:
- Free parking available
- Learning/training paid by employer
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