Office Manager/executive Assistant

3 weeks ago

Vancouver, Canada LGM Financial Services Inc. Full time

LGM is a national leader in providing warranty, finance, and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian car dealerships. Dealer partnerships are complemented with the strong backing and support of their automotive manufacturing brands, which include BMW/MINI, Kia, Mazda, Volvo, Jaguar/Land Rover, Mitsubishi Motors, Polestar and Motorrad.

LGM is seeking a highly organized and enthusiastic individual to join our team as an Office

Manager/Executive Assistant. This role is pivotal in ensuring the smooth functioning of our office

possess excellent communication skills, attention to detail, and the ability to multitask

effectively in a fast-paced environment.

**Key Responsibilities**
- **Office Management**:

- Oversee daily office operations, including managing facilities, supplies, and equipment.
- Maintain a clean and organized office environment, ensuring it is conducive to productivity.
- Develop and implement office policies and procedures to optimize efficiency and streamline processes.
- Act as the Fire Warden and First Aid appointment for Corporate Services.
- **Executive Support**:

- Provide high-level administrative support to CEO and Executive.
- Assist with preparing presentations, reports, agendas and documents for meetings and presentations.
- Assisting with legal administration.
- **Team Coordination**:

- Serve as a central point of contact for internal and external stakeholders, fostering positive relationships and ensuring effective communication.
- Coordinate meetings and events, including scheduling, agenda preparation, and logistics coordination.
- Assist with onboarding new employees, including setting up workspaces and facilitating orientation sessions.
- **Project Assistance**:

- Support various projects and initiatives by coordinating timelines, tracking progress, and ensuring deadlines are met.
- Collaborate with cross-functional teams to facilitate information sharing and project coordination.

**Required Skills**:

- Proven experience in office management, executive support, or a similar role.
- Strong proficiency in Microsoft Office Suite and other office productivity tools.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a professional and courteous demeanor.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Adaptability and resilience in managing multiple tasks and changing priorities.
- Previous experience in project coordination or event planning is a plus.
- Experience in a legal or regulated environment an asset.

**Education**:

- Post-secondary education in Business or Office Administration or related discipline.

**Experience**:

- 5+ years’ experience in a corporate office administration capacity.
- Some event planning experience an asset.

**The Perks**:

- We offer a highly competitive compensation package including comprehensive health benefits plan, Group RRSP, performance bonus, health and wellness benefit, education sponsorship, and four paid days when “giving back” to the community. We also offer your birthday off and a vehicle rebate program of up to $400 per month.
- This role will be mostly in the office with opportunities to work remotely.

Come join us

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