Executive Assistant and Office Administrator

6 months ago

Vancouver, Canada RSR Family Holdings Ltd. Full time

Join Our Compassionate Team at **RSR Family Holdings Ltd.** We are in search of an ** Executive Assistant and Office Administrator** to join the team in our **Vancouver Location**.

**Company Overview**:
**RSR Family Holdings Ltd.**, operating with the three major brands of **Kearney Funeral Services**, **Burquitlam Funeral Home**, and **Affordable Cremation & Burial**. Recently merged, we've become one of Canada's premier independent family-run funeral homes who have been serving the Lower Mainland and Vancouver Island with care and compassion for over 115 years; and our journey is far from over. While our focus is meeting the needs of families that need our help, our success is driven by our people.

**You’ll find us at**:
**About Us**:
At RSR Family Holdings Ltd., We recognize that our exceptional team is the cornerstone of our success. We take pride in our hard work and strong relationships with colleagues. If you're passionate about your work, and value camaraderie, we invite you to join us in our meaningful mission of supporting families and our local communities. Together, we are committed to achieve our shared purpose, which is to help families and communities heal from loss.

Our core values serve as the guiding principles that shape our commitment to excellence in funeral care, being the pillars of our culture and guide our every action:

- _**Honesty and Integrity**_**: We prioritize honesty in all interactions, ensuring integrity in everything we do.
- _**Relationship Builders**_**: We value meaningful connections, fostering relationships with our team, community, and stakeholders.
- _**Perseverance and Grit**_**: We pursue greatness with determination, embracing challenges as opportunities for growth.
- _**Caring and Compassionate**_**: Empathy drives our compassion, guiding us to care for everyone we serve.
- _**Upbeat and Fun**_**: Despite challenges, we maintain a positive attitude, finding joy in our work and impacting our world positively.
- _**Structured and Organized**_**: Organization enables us to deliver exceptional care and service, grounding our values in action.
- _**Creative and Agile**_**: We innovate and adapt swiftly, providing exceptional results to the families we serve.

**The Opportunity**:
The role comes with a total compensation package comprised of an annual salary from **$60,000 to $68,000**, quarterly bonus potential, health, dental & insurance benefits, a wellness spending account, and a Company RRSP matching program.

We are seeking a highly organized and proactive Executive Assistant and Office Administrator to support the executive team at RSR Family Holdings Ltd. In this role, you will primarily work from our Vancouver office but will also provide assistance to the administrative team, including the Office Administrator and FDA (Funeral Director Assistant), covering other locations when they are off or require additional support. The ability to travel to different locations as needed is essential.

**Key Responsibilities**:

- Provide comprehensive administrative support to the executive team, including managing schedules, arranging meetings, and handling correspondence.
- Assist the Office Administrator and FDA with administrative tasks as needed.
- Cover locations during the absence of the Office Administrator and FDA, ensuring smooth operations.
- Prepare and edit documents, presentations, and reports.
- Coordinate travel arrangements and accommodations for executives.
- Handle confidential information with discretion.
- Perform general office duties, including answering phones, managing mail, and maintaining office supplies.
- Support special projects and initiatives as required.

**Key Qualifications and Demonstrated Abilities**:

- Proven experience as an Executive Assistant or in a similar administrative role.
- High level of professionalism and discretion.
- Strong interpersonal skills and ability to work well with a team.
- Flexibility and ability to travel to different locations as needed.
- Exceptional organizational and time-management skills.
- Excellent verbal and written communication in English; other languages are an asset.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks and prioritize effectively.
- Upholds our core values: Honesty and Integrity, Relationship Builders, Perseverance and Grit, Care and Compassion, Upbeat and Fun, Structure and Organization, Creativity and Agile.

Compensation (including bonuses and benefits) is competitive and will be tailored to match the qualification and skill of the individual applicant.

Pay: $60,000.00-$68,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive Assistant: 2 years (required)

**Language**:

- English (r

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