Executive Assistant to The Chief Executive Officer

3 months ago

Vancouver, Canada West Coast Seniors Housing Management Full time

**EXECUTIVE & PERSONAL ASSISTANT TO PRESIDENT & CEO Vancouver, BC**

**About Pacific Reach**

**Summary of Position**

You will be a trusted assistant to the President & CEO. Your key priority is ensuring that his work and personal priorities remain organized. You will help support the organization of the office as well. The role is fast-paced with multiple deadline; it requires a demonstrated regard for confidentiality.

**Responsibilities**
- Coordinates the processing and production of correspondences.
- Responsible for taking confidential messages and relaying them.
- Extensive calendar and contacts management.
- Assists with the organization, planning and production of office events and activities.
- Participates in meetings as required to capture key decisions and action items.
- Prepares and verifies a variety of documents which require the signature.
- Proactively ensuring all supporting info and equipment are ready in advance of meeting.
- Plans and coordinates all travel arrangements for the CEO and CEO’s family.
- Coordinates personal schedule and obligations, ensuring that all details are planned and attended to. Including coordinating complex last-minute meetings/ appointments/changes.
- Organizes birthday celebrations, gifts, cards for HO staff and family.
- Coordinates the needs of the CEO’s personal residence and programs.
- Coordination of property management activities for CEO’s rental and other properties.
- Some availability required outside of regular office hours.
- Variety of ad-hoc special projects.

**Qualifications**

1. Minimum Grade 12 with Commerce/Business Courses.

2. Some Post-Secondary education preferred, i.e. business or secretarial course.

3. 2+ years’ experience in a similar capacity.

4. Must have a valid BC Driver’s license and a car.

5. Excellent interpersonal skills and capable of working with all levels of employee groups.

6. Highly organized and demonstrate a keen eye for detail to ensure accuracy.

7. Proficient in Outlook, Word, Excel and smart-phone operation.

**Salary**: $65,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Flexible schedule
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many years of Executive Assistant Experience do you have?
- Do yo have access to a personal vehicle?

**Education**:

- Secondary School (preferred)

Licence/Certification:

- Driving Licence (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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