Administrative Assistant

2 weeks ago


Toronto, Canada ECC Full time

ECC is seeking an **Administrative Assistant **in our Port Hope office. This position is responsible for providing support and coordination for staff and management in carrying out administrative duties and special assignments. In this position, you will:

- Manage incoming and outgoing mail/faxes/deliveries
- Complete general administrative duties: photocopy, filing, maintaining supplies
- Collaborate with staff and management in completing various operations-related administrative activities
- Prepare routine correspondence in an accurate and timely manner
- Interface with clients, representing the Company with professionalism and courtesy
- Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
- Compile data from multiple sources and synthesize information in document preparation
- Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff
- Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
- Schedule in person and web based meetings as well as teleconferences as needed.
- Provide support and interface between procurement staff and project for project procurement activities
- Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
- In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position

**Requirements**:

- Must be able to obtain Canadian Security Clearance
- Proven ability to work effectively with colleagues in multiple locations, remotely
- Demonstrated success in delivering dependable service to customers
- Skilled in managing large volumes of detailed information accurately
- Adept at responding to critical requests, limited turnaround times, and demanding deadlines
- Intermediate knowledge of grammar, punctuation, and spelling
- One year of experience as an Administrative Assistant; preferably with a Government contracting program environment.
- **Education** - This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement.

**Preferred Qualifications**
- Basic understanding of contract language
- Previous hands-on experience using electronic meeting management software
- Adobe skills

ECC targeted hourly rate for the Toronto, ON area is $28.85.
- Medical/Dental/Prescription/Vision Exam (1 every 24 months)
- Glasses, Contact Lenses ($200 every 24 months)
- Life Insurance, Short and Long Term Disability Insurance
- Employee Critical Illness Insurance ($25,000)
- Vacation and Holiday Pay
- RRSP Plan with ECC matching of 5% of your elective deferrals
- Wellness Program
- Educational Assistance, Mentorship Program, ECC University
- Employee Referral Bonus Program
- Company-matching charitable giving program



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