Administrative Assistant

3 weeks ago

Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life changing care. Since 2015, we have provided excellent and compassionate care in hospital, community, and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

The Administrative Assistant will be responsible for:

- The Administrative Assistant will be responsible for:

- Responsible for administrative support to the Head of Labour & Delivery (booking OB group meetings; minute-taking)
- Coordinates bookings for caesarean sections, induction of labour and triage
- Coordinates the late OB/ECV referrals and consults
- Provide administrative support to the departmental division heads as required (Committee agendas, attendance at divisional meetings for minute-taking, planning meeting requests, arranging travel itineraries and dinners for potential new recruits, create spreadsheets and charts for meeting, assist with reconciliation of Division Head procurement cards)
- Assist with fund updates under the divisional portfolios.
- Organize, co-ordinate and participate in special projects (retreats, annual reports)
- Data analysis projects for department as required by Chief
- Maintain departmental/divisional websites with updates as necessary
- Track departmental research grants/funding by division and update summary
- Assist with on call schedule changes (cross coverage) as required
- Assist with OR utilization data analysis and reporting for Head of Gynaecology
- Assist with research abstracts and submissions as required.
- Develop schedules and room bookings for meetings/assist with conference room bookings
- Assist with the planning of departmental/divisional dinners and other social events
- Coordinate zoom/conference calls as required
- Assist with cheque requisitions and expense reimbursements as required.
- Evaluation of daily mail, faxes and answering incoming telephone inquiries
- Perform other related duties/cross-coverage for Chief’s office as assigned
- Job Requirements- Postsecondary degree or Office Administration Diploma from a recognized educational institution.
- Minimum of three (3) years of recent and related experience (working in a teaching/health environment preferred)
- Applicants with proven equivalent recent and related training and experience may be considered.
- Medical terminology preferred but not essential.
- Proficient in Microsoft Word, Excel, Power Point, Access, Outlook, web development
- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service.
- Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations.
- Excellent time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work.
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries.
- Demonstrated satisfactory work performance and attendance record.

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