Administrative Assistant

3 weeks ago

Toronto, Canada Beneva Full time

Job Posting Title:
Administrative Assistant

Status:
Temporary (Fixed Term)

**Job Description**:
The Bilingual Administrative Assistant supports the executive leaders of the Group Insurance Sales department. They provide a broad range of administrative and general office support including managing travel, scheduling and expense reporting for multiple executives at senior management levels.

JOB DUTIES- Take calls, manage scheduling and maintain travel arrangement for Executives.- Process expense reports for Executives.- Maintain financial records (budgets, expenses).- Create spreadsheet and reports for Executives to distribute to Sales team members.- Provide an excellent customer service experience and liaise with external and internal facilitators on logistics.- Monitors, tracks and reports attendance for the Executives teams.- Prepare and organize presentations for the Executives teams.- Receive visitors; manage security cards for visitors and employees.- Liaise with IT for all technological problems and requests.- Manage office supplies and other inventory and order more as required.- Order catering and, book and set-up meeting rooms.- Assist and work closely with HR Shared Services team.- Assist other head office Executives when they visit the Toronto office.- Perform other duties and projects as requested.

**REQUIREMENTS**:
Education- College diploma in office administration

Experience- Three to five (5) years of experience as an executive assistant to one or more executives.- Extensive experience providing administrative support to senior management, handling a broad range of administrative matters, and standard office practices and procedures.- Considerable experience working with confidential materials/information for senior management staff.

**Skills**:
- Strong communication skills, both orally and written- Must be resourceful, adaptable and possess a high degree of initiative- Ability to prioritize multiple tasks and manage interruptions and to assess situations to determine the importance, urgency and risks.- Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with mínimal supervision, and deal with conflicting priorities and work demands.- Microsoft Office and Office 365 proficiency- Excellent English & French language skills

LI-ENG

LI-HYBRID
- Beneva is an equal opportunity employer, so we encourage all Women, persons with disabilities, Indigenous people as well as visible and ethnic minorities to apply._
- Purpose :_ True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services._

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