Administrative Assistant
6 months ago
Work Term: Permanent
- Work Language: English
- Hours: 37.5 to 44 hours per week
- Education: Bachelor's degree
- Experience: 3 years to less than 5 years
- or equivalent experience
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
**Computer and technology knowledge**:
- MS Excel
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- MS Office
**Technical terminology**:
- Legal
- Financial
- Business
**Area of specialization**:
- Correspondence
- Reports and records
- Financial statements
- Invoices
**Transportation/travel information**:
- Own vehicle
- Valid driver's licence
- Public transportation is not available
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Physically demanding
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Accurate
- Client focus
- Reliability
**Screening questions**:
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
**Financial benefits**:
- Mileage paid
**Other benefits**:
- Free parking available
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