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Program Administrative Assistant

3 months ago

Penticton, Canada NNPBC Full time

**This is a remote position but must reside within BC as we meet in person a few times a year.**

**Program Administrative Assistant -**

**Nurse Practitioner Provincial Initiatives and Programs**

**NNPBC Job Description**

Nurses and Nurse Practitioners of BC (NNPBC) is the only nursing professional association in the province that represents all four nursing designations. It is the voice for professional practice, advocacy and leadership in nursing.

**POSITION**: Program Administrative Assistant NP Provincial Initiatives & Programs

**FTE**: 1.0 FTE

**EFFECTIVE DATE**: ASAP

**REPORTS TO**: Program Admin Manager, Nurse Practitioner Provincial Initiatives &
Programs

**SALARY**: Highly competitive salary, includes comprehensive benefits package, exciting and dynamic workplace.

**SCOPE OF POSITION**
Nurse Practitioner Provincial Initiatives and Programs (AC, NP-PIP), provides administrative support to the NP-PIP team, including the Executive Director, Director of Program Delivery,
Director of Regional Leadership Program and NP Regional Leads as well as coordination of administration duties and virtual office procedures. This role requires maintaining a high level of program effectiveness and communication. The NP-PIP is grounded in facilitating successful integration of NPs into the Primary Care Networks (PCN) and supporting the
Ministry of Health’s primary health care strategy.

**Administrative Responsibilities**
- Performs day to day administrative/clerical duties for the NP-PIP team, including administrative support and calendar management for the NP Regional Leads.
- Enhances current administrative processes for use by NP-PIP and Regional Leadership Team. This includes electronic filing systems, reporting templates, team procedures, management of SharePoint, Microsoft teams, Zoom, Excel spreadsheets, and material/documentation updates, etc.
- Arranges travel, accommodations, and other associated expenses for Executive Director, Director of Program Delivery, Director of Regional Leadership Program,Program Admin Manager, and members of the NP-PIP team.Coordinates meetings associated with NP-PIP team members, including booking of rooms or zoom call, calendar management, compiling agenda items, taking/processing minutes, generating and distribution of meeting materials, arranging catering if required, etc.

The above responsibilities are not to be considered all-inclusive; other duties in the interest of efficient operations of the NP Provincial Initiatives and Programs team may be assigned.**SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED**

**Education**
- Post-secondary education in related field such as office or business administration an asset
- Prior experience within a Health Care setting an asset

**Experience**
- Minimum of 3-5 years recent related experience
- Communications lens/background
- Experience with Ministry/government relations, general understanding of political landscape in BC
- Experience coordinating, facilitating, and organizing meetings, including calendar management, compiling meeting materials such as agendas, minutes, and associated administrative tasks to support effective team functioning

**Competencies**
- Considered to be tech savvy and has an “I can figure this out” attitude when it comes to troubleshooting tech issues.
- Demonstrated strong organizational skills; able to prioritize, plan, organize workloads, and manage role expectations and dedication to completing work in a timely and proficient manner.
- Demonstrated strong communication skills, both written and verbal.

SharePoint, Zoom and Microsoft Teams, Doodle-poll, Airtable.
- Ability to motivate oneself to complete work in a remote setting.
- Participatory work style with ability to work independently and take initiative to meet deadlines, contributory as team member, attending both virtually and in
- person team meetings.
- Excellent interpersonal skills.
- Demonstrated ability to adapt readily and respond with flexibility.
- High degree of accuracy and attention to detail.
- Strong problem-solving skills, including conflict resolution skills.
- Ability to maintain confidentiality and impartiality.
- **What do you consider your greatest achievement in life so far**:

- **When you've made an error or failed at something how do you deal with it**:

- **What training do you think you will need in order to excel at this position**

**Resumes without the video will not be considered.**

**Salary**: From $47,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (required)

Work Location: Hybrid remote in Penticton, BC V2A 8T7