Administrative Assistant
3 weeks ago
**Administrative Assistant**
**Job Objective**:
The Administrative Assistant is part of the Finance & Admin team of a rapidly growing organization, reporting directly to the Accounting Supervisor. Our dynamic team operates in a collaborative, inclusive and multicultural environment, with the opportunity to contribute at all levels.
**Key Responsibilities & Accountabilities**:
- Act as a first point of contact to internal and external clients by handling phone/ switch board, front desk and visitor sign-in & sign-out
- Schedule and coordinate meetings for the management team
- Manage all hospitality requirements e.g., organizing lunches, hotels, travel, office functions, holiday parties etc.
- Assist in coordinating business meetings off-site including trade shows and networking events when needed
- Handle incoming/outgoing mail, manage bank deposits
- Liaison with contractors - cleaners, landscaping, snow removal, alarm system, and contact the maintenance POC for small repairs, renovations and upgrades
- Support to the executive team as required
- Assist with Health & Safety meetings and record minutes
- Other administrative duties as needed
**Requirements**:
- 3+ years relevant work experience
- College diploma in business / administration (asset)
- Reliable vehicle and valid driver’s licence
- Positive can-do attitude, and quick learner
- Proficient in Microsoft Office suite of products (i.e., Outlook, PowerPoint, Excel & Word)
- Excellent and effective verbal, listening and written communication skills (bilingual an asset)
- Demonstrates a sense of urgency with the ability to meet deadlines, and prioritize
- Ability to exercise good judgement, show initiative and be proactive
- Strong sense of personal accountability and ownership in his/her work
- Innovative and ability to thrive in a fast-paced environment
- Ability to work independently and as a team
- High standards of ethics and confidentiality to handle sensitive information
**Job Type**: Full-time
**Competitive Compensation Package**:
- Salary based upon experience, between $21-$24/hr
- Health and Group Benefits (100% premium paid by D-TA Systems)
- Vacation 2 weeks
- Complimentary parking
**No Agency Calls Please**
**Job Types**: Full-time, Permanent
**Salary**: $21.00-$24.00 per hour
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible Language Requirement:
- English not required
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Ottawa, ON K1B 4S5: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (required)
**Experience**:
- Front desk: 1 year (required)
- Administrative experience: 2 years (required)
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