Administrative Co-ordinator

3 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
**We are looking for a Program Administrative Coordinator to join our team Are you a dynamic individual who is eager to learn or expand on current skill sets within research administration? Do you want to work for a leading healthcare research organization that is dedicated to conducting research to improve the lives of children around the world? If this sounds like you, then we have an opportunity for you**

As an integral member of the Program in Neurosciences & Mental Health, the **Program Administrative Coordinator **will provide dedicated operational and administrative support to a team of world-renowned Scientists._ This position will require on-site work 5 days a week._

**Here’s What You’ll Love**:

- A focus on employee wellness** **with our new **Staff Health and Well-being Strategy**. Self-care helps us support others.
- A hospital that welcomes and focuses on **Equity, Diversity, and Inclusion**.**:

- The opportunity to **make an impact**. Regardless of your role or professional interest, you’ll be making a difference at SickKids and contributing to our vision of **Healthier Children. A Better World.**

**Here’s What You’ll Get to Do**:
**Supporting your team**
- Lead and coordinate all administrative tasks associated with the respective portfolio
- Lead and coordinate administrative tasks associated with Scientists’ national and international roles
- Organize & coordinate meeting schedules using judgment to reschedule or book appointments according to changing priorities and proactively collecting agenda items, establishing agendas; assembling material for distribution and preparing minute templates
- Provide assistance in hosting scientific events, meetings, conferences, and workshops as required; arranging travel, accommodations, itineraries, invitations, room bookings and set-up, audio visual, catering, collaboration with other staff/departments/external contacts, preparation of materials for event and other duties as required
- Working closely with the staff to manage lab and/or office supplies procurement including ordering and vendor/purchasing follow-ups
- Update content on Program/Division/Department websites/sharepoint
- Liaise with SickKids departments on matters as necessary

**Human Resources**
- Provide advanced level Human Resource support on all aspects of domestic and international recruitments, contract management, benefit and payroll information, and salary adjustments
- Perform Timekeeping duties

**Finance**
- Monitor and coordinate financial activities which include but are not limited to: account openings and closures, track expenses, investigate variances, reconciliations, journal entries, etc.
- Prepare monthly financial summary reports and provide recommendations as required
- Working independently with the grant accountant, participate in budget forecasting and management, year-end financial reporting to funding agencies

**Grants**

**Here’s What You’ll Need**:

- Minimum three years of relevant (senior) administrative experience
- Ability to work in a fast-paced, results-oriented, dynamic environment; and work confidently under the pressure of tight deadlines
- Possesses a high level of judgment, professionalism, tact, and diplomacy in interacting with a wide variety of internal and external stakeholders
- Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
- Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy
- Highly proactive, persuasive, with strong interpersonal and negotiation skills
- Proficiency in gathering and collecting data
- Advanced knowledge of Microsoft Office Products - Excel; PowerPoint; Word; Access, Acrobat
- Strong financial management and accounting experience
- Excellent oral and written communication skills
- Excellent social media skills (eg twitter, contributing to websi

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