Administrative Co-ordinator

7 months ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Are you a dynamic, service-oriented individual who is looking for a rewarding administrative position? Are you looking for an opportunity where you can utilize your organizational, communication, and time management skills? Do you enjoy working in a fast-paced environment? If this sounds like you, then we would like to hear from you

We are looking for an Administrative Co-ordinator to join the Centre for Innovation & Excellence in Child and Family Centred Care. In this role, you will provide day-to-day administrative support, to the Director as well as all departments in this portfolio including Interpreter Services, Office of Patient and Family Experience, The Family Centre, Spiritual and Religious Care, Family Spaces, Patient and Family Engagement. This role is an integral member of the portfolio and will be responsible for: all administrative responsibilities, coordinating and managing financial and accounting related duties, organizing and planning meetings/events, taking minutes, managing and answering inquiries. The Administrative Co-ordinator will act as a central resource for the portfolio and support various projects and initiatives in the portfolio.

**Here's What You'll Get to Do**:

- Schedule and coordinate meetings and maintain and organize schedules and calendars
- Prepare meeting agendas and presentations and take meeting minutes
- Prepare and manage payroll for all departments under the portfolio
- Maintains and updates emergency fan-out lists and the fire evacuation & emergency preparedness plan for all departments
- Processes purchase orders and invoices
- Prepares P-Card expense
- Review financial reports on a monthly basis and monitor expenses to ensure they are aligned to budget. Liases regularly with finance partners.
- Coordinate onboarding and orientation of all staff and volunteers including staff and volunteers of community partners that work from SickKids
- Maintain record keeping for staff and volunteers under the portfolio
- Arrange travel for conferences and external meeting
- Assist in the planning and organizing of large events and conferences
- Prepare original documents, including letters, reports, spreadsheets, presentations and educational materials
- Develop, update and review content for the internal and external SickKids websites
- Maintain a shared filing system on Share Point
- Support various team members leading projects and initiatives for the portfolio
- Some data entry for quality improvement and research projects
- Other administrative duties

**Here's What You'll Need**:

- Post-secondary degree/diploma in business or office administration or other related field or a combination of experience and education
- Several years of senior administrative experience, preferably supporting a senior Leader
- Experience using Adobe Professional
- Experience with updating websites and database development
- Exceptional interpersonal, oral and written communication skills
- Proven ability to prioritize work in an efficient and organized manner
- Highly developed analytical, evaluative and problem-solving skills
- Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external partners
- Ability to work well independently, as well as, in a team environment
- Ability to work in a fast paced, work environment with many interruptions and multiple priorities

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

  • administrative services co-ordinator

    1 month ago

    Toronto, Canada Tabatabaee Immigration Services Inc. Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of...

  • Receptionist & Administrative Co-ordinator

    6 months ago

    Toronto, Canada Bishop Strachan School Full time

    **Receptionist and Administrative Co-ordinator** - Permanent - Full Time- On-Site- Annual Salary Range: $48,000 - $53,000**APPLY NOW** For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our...

  • administrative services co-ordinator

    1 month ago

    Toronto, Canada Tabatabaee Immigration Services Inc. Full time

    Education: Expérience: EducationBachelor's degreeTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...

  • office co-ordinator

    1 month ago

    Toronto, Canada Kiskadee Ventures Limited Full time

    Education: Expérience: EducationCollege/CEGEP or equivalent experienceWork settingPrivate sectorTasksCarry out administrative activities of establishmentOversee and co-ordinate office administrative proceduresSupervision5-10 peopleComputer and technology knowledgeQuick BooksAccounting softwareInventory control softwareMS ExcelMS OfficeMS OutlookMS...

  • Co-ordination Specialist

    4 weeks ago

    Toronto, Ontario, Canada HJK Interior Decor Inc. Full time

    HJK Interior Decor Inc. is seeking a highly organised Administrative Operations Coordinator to support our team.Responsibilities:Arrange and co-ordinate seminars, conferences, and other events.Determine and establish office procedures and routines.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Compile data,...

  • Co-Ordinator Assistant

    3 weeks ago

    Toronto, Ontario, Canada Allwood Carpentry Manufacturing Full time

    Job DescriptionWe are seeking a highly organized and efficient Co-ordinator Assistant to join our team at Allwood Carpentry Manufacturing. This role will involve providing administrative support to the organization, ensuring seamless day-to-day operations.Key Responsibilities:Coordinate meetings, seminars, and conferences, including arranging logistics and...

  • marketing co-ordinator

    4 weeks ago

    Toronto, Canada BC Art Wear Inc. Full time

    Education: Expérience: EducationBachelor's degree or equivalent experienceTasksEvaluate communication strategies and programsOversee the preparation of public written material Prepare written material such as reports, briefs, website contentPerform administrative tasksConduct surveys and analyze data on the buying habits and preferences of wholesale and...

  • marketing co-ordinator

    4 weeks ago

    Toronto, Canada BC Art Wear Inc. Full time

    Education: Bachelor's degreeExperience: 1 to less than 7 months or equivalent experienceTasksEvaluate communication strategies and programsOversee the preparation of public written material Prepare written material such as reports, briefs, website contentPerform administrative tasksConduct surveys and analyze data on the buying habits and preferences of...

  • Accounts Payable/accounts Receivable Co-ordinator

    5 months ago

    Toronto, Canada Rogers Partners LLP Full time

    **Accounts Payable/Accounts Receivable Co-Ordinator** **Rogers Partners LLP** is a unique litigation practice that has the personal touch of a smaller firm along with the resources, expertise, and experience of a larger firm. We act as counsel at all levels of our civil justice system. We are defense counsel for insurers and self-insured companies, managing...

  • Administrative Co-ordinator

    6 months ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Auxiliary Program Co-ordinator

    5 months ago

    Toronto, Canada Bishop Strachan School Full time

    **Auxiliary Program Co-ordinator** Permanent - Full Time On-Site Annual Salary Range: $60,000 - $65,000 **APPLY NOW** Are you passionate about coordinating dynamic after-school and summer programs that enrich the lives of students and the community? Do you thrive in a fast-paced environment where no two days are the same? If so, we have the perfect...

  • Community Engagement Co-ordinator

    6 months ago

    Toronto, Canada Bishop Strachan School Full time

    **Community Engagement Co-ordinator** Full-Time - Permanent On-Site Annual Salary Range: $60,000 - $65,000 Working collaboratively with various departments across the school, the Coordinator will organize and execute community activities in line with school policies and procedures. Additionally, the Coordinator will assist the Director in engaging with...

  • Receptionist & Attendance Co-ordinator (Contract)

    6 months ago

    Toronto, Canada Bishop Strachan School Full time

    **Receptionist and Attendance Co-ordinator** - Full-Time Contract (9 Months) - On-Site - Annual Salary Range: $48,000 - $53,000 **APPLY NOW** For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up...

  • Purchasing Co-ordinator

    3 weeks ago

    Toronto, Ontario, Canada Multiplex Full time

    Job SummaryMultiplex is seeking a highly skilled Purchasing Co-ordinator to connect our site teams with trusted suppliers, providing needed materials, equipment, services, and products for project delivery.This role involves working with site teams to plan and understand project needs, ensuring orders arrive on-site in a Just-in-Time basis. Strong...

  • Receptionist/salon Co-ordinator at The Well Toronto

    5 months ago

    Toronto, Canada room1six Full time

    **Room1Six is looking for a Salon Co-Ordinator!** As a Salon Co-Ordinator you will be the first point of contact for our valued clients and guests. Your role is crucial in ensuring a seamless and exceptional experience for everyone who walks through the doors. You will represent our brand, offering impeccable service, and contributing to the overall...

  • Salon Co-ordinator for Room1six at The Well Downtown

    6 months ago

    Toronto, Canada room1six Full time

    **Room1Six is looking for a Salon Co-Ordinator!** As a Salon Co-Ordinator you will be the first point of contact for our valued clients and guests. Your role is crucial in ensuring a seamless and exceptional experience for everyone who walks through the doors. You will represent our brand, offering impeccable service, and contributing to the overall...

  • Administrative Co-ordinator

    6 months ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Administrative Co-ordinator

    6 months ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Administrative Co-ordinator

    2 months ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Administrative Co-ordinator

    6 months ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...