Administrative Co-ordinator

2 months ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Are you a dynamic, service-oriented individual who is looking for a rewarding administrative position? Are you looking for an opportunity where you can utilize your organizational, communication, and time management skills? Do you enjoy working in a fast-paced environment? If this sounds like you, then we would like to hear from you

We are looking for an Administrative Co-ordinator to join the Centre for Innovation & Excellence in Child and Family Centred Care. In this role, you will provide day-to-day administrative support, to the Director as well as all departments in this portfolio including Interpreter Services, Office of Patient and Family Experience, The Family Centre, Spiritual and Religious Care, Family Spaces, Patient and Family Engagement. This role is an integral member of the portfolio and will be responsible for: all administrative responsibilities, coordinating and managing financial and accounting related duties, organizing and planning meetings/events, taking minutes, managing and answering inquiries. The Administrative Co-ordinator will act as a central resource for the portfolio and support various projects and initiatives in the portfolio.

**Here's What You'll Get to Do**:

- Schedule and coordinate meetings and maintain and organize schedules and calendars
- Prepare meeting agendas and presentations and take meeting minutes
- Prepare and manage payroll for all departments under the portfolio
- Maintains and updates emergency fan-out lists and the fire evacuation & emergency preparedness plan for all departments
- Processes purchase orders and invoices
- Prepares P-Card expense
- Review financial reports on a monthly basis and monitor expenses to ensure they are aligned to budget. Liases regularly with finance partners.
- Coordinate onboarding and orientation of all staff and volunteers including staff and volunteers of community partners that work from SickKids
- Maintain record keeping for staff and volunteers under the portfolio
- Arrange travel for conferences and external meeting
- Assist in the planning and organizing of large events and conferences
- Prepare original documents, including letters, reports, spreadsheets, presentations and educational materials
- Develop, update and review content for the internal and external SickKids websites
- Maintain a shared filing system on Share Point
- Support various team members leading projects and initiatives for the portfolio
- Some data entry for quality improvement and research projects
- Other administrative duties

**Here's What You'll Need**:

- Post-secondary degree/diploma in business or office administration or other related field or a combination of experience and education
- Several years of senior administrative experience, preferably supporting a senior Leader
- Experience using Adobe Professional
- Experience with updating websites and database development
- Exceptional interpersonal, oral and written communication skills
- Proven ability to prioritize work in an efficient and organized manner
- Highly developed analytical, evaluative and problem-solving skills
- Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external partners
- Ability to work well independently, as well as, in a team environment
- Ability to work in a fast paced, work environment with many interruptions and multiple priorities

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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