Administrative Co-ordinator

2 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Are you an organized, detailed-oriented, critical thinker, who thrives working with a team? Consider joining a group of clinical operational leaders across a diverse portfolio as an Administrative Coordinator.

The Administrative Coordinator is a vital member of the leadership team that will provide direct administrative support to the Executive Director - Clinical Services, for the portfolio that includes the Emergency Department, Registration, Haematology/Oncology, Blood & Marrow Transplant/Cellular Therapy, Cellular Therapy Facility, Clinical Trials Support Unit (CTSU) and the Paediatric Advanced Care Team (PACT).

Diverse duties will support the operations of this clinical portfolio, including financial and accounting duties, human resource support, and project support. The Administrative Coordinator will act as the central resource and support for all clinical staff in the portfolio and be the communication link within and across departments.

**Here’s What You’ll Get To Do**
- Work within a diverse portfolio with a team of leaders who oversee the clinical operations of ambulatory and inpatient patient care environments, research activities and registration practices.
- Liaise with Human Resources teams, and assist clinical leadership with job posting, recruitment, and onboarding of new staff.
- Maintain and support accurate Payroll for all staff reporting to Executive Director.
- Communicate regularly with our Finance partners, analyze, and prepare detailed financial reports and manage invoices for both accounts payable & receivable.
- Process and monitor multiple cost centers.
- Work in partnership with Garron Family Cancer Center program team to finance programs, projects, and initiatives.
- Develop and coordinate systems such as invoicing and communication systems.
- Maintain documentation and records to track timely disbursements and invoices with multiple organizations, both internal and external.
- Generate purchase orders and work through procurement processes to support capital projects and strategic investments.
- Procure supplies, equipment and furniture and ensure supplies are accessible to departmental personnel, support maintenance/repair schedules.
- Prepare and distribute agendas and minutes for meetings. Follow-up and/or implement items resulting from minutes.
- Arrange meeting rooms, audiovisual and equipment services for meetings/events.
- Calendar management: schedule and confirm appointments for staff using judgment and critical thinking to reschedule or book appointments according to changing priorities.
- Prepare reports and presentation material including slides, documents, and spreadsheets.
- Coordinate and contribute to projects from draft to implementation/completion.
- Cultivate and maintain relationships with internal partners across the organization.
- Maintain, interpret, and communicate appropriate policies to ensure compliance with policies and procedures

**Here’s What You’ll Need**
- Business or administrative degree/post-diploma program.
- Minimum of 5 years of senior administrative experience either in a hospital or university setting.
- Experience with payroll and scheduling systems to support a 24/7 workforce is an asset.
- Experience with recording and transcribing of minutes is an asset.
- Team player with excellent interpersonal and communication skills.
- Ability to handle a fast-paced, busy work environment with many interruptions and competing priorities.
- Exceptional organizational and critical thinking skills and ability to manage activities both for yourself and for others effectively.
- Demonstrated innovation and ability to “think outside the box” to tackle an issue, challenge, or problem.

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those

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