Reception/administrative Assistant

2 months ago


Markham, Canada J.F. Chartered Professional Accountant Full time

**About us**

J.F. CPA, a full-service accounting firm, is seeking a highly motivated and driven receptionist/administrative assistant to join our team. Our firm has been providing accounting and tax solutions to clients in the Greater Toronto Area for many years, and we strive to be the trusted partner of our clients through our commitment to professionalism, responsiveness, and quality services.

Position Summary:
This position offers a great work-life balance, a friendly and supportive work environment, and the potential for career growth into an accountant role.

**Responsibilities**:
Office Administration:

- Maintain and organize physical and electronic filing systems to ensure easy retrieval of documents.
- Answer incoming phone calls, greet visitors, and direct them to the appropriate staff members.
- Coordinate and schedule meetings, appointments for the accounting team.
- Assist in the preparation and distribution of internal communications, memos, and reports.
- Manage and prioritize incoming and outgoing mail and deliveries.

Client Interaction:

- Serve as the first point of contact for clients, responding to general inquiries and providing general information about the firm's services.
- Schedule client meetings and appointments, ensuring availability of the appropriate staff members.
- Maintain client contact information and update the client database as required.
- Coordinate and assist in the preparation of client financial statements and tax return packages.

Administrative Support:

- Assist with basic bookkeeping and payroll processing tasks, including recording financial transactions and reconciling accounts. Training will be provided.
- Support the accounting team in document preparation, data entry, and report generation.
- Perform general administrative duties such as photocopying, scanning, and filing documents.
- Collaborate with colleagues to maintain office cleanliness and organization.
- Handle confidential and sensitive information with utmost discretion.

Work-Life Balance and Career Development:

- Enjoy a supportive work environment that promotes work-life balance and employee well-being.
- Benefit from flexible work hours and a company culture that values work-life integration.
- Receive comprehensive training and mentorship to enhance your administrative and accounting skills.
- Explore potential opportunities for career growth within the firm, including the possibility of transitioning into an accountant role.

Qualifications:

- Excellent verbal and written communication skills in English.
- College diploma or equivalent; additional education or certification in office administration is a plus.
- Minimum 3 year working experience as an administrative assistant in a professional service firm.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Cantonese Speaking is an Asset.
- Exceptional organizational and multitasking abilities.
- Attention to detail and a high level of accuracy.
- Self-motivated.
- Ability to work independently with mínimal supervision.
- Strong interpersonal skills and the ability to interact professionally with clients and colleagues.
- Familiarity with accounting terminology and processes is an asset.

Working Conditions:

- Full-time position, typically Monday to Friday during regular business hours 9:30am to 5:30pm
- Office-based work environment in Markham, ON.
- Occasional overtime may be required during busy season (paid)

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Extended health care
- Flexible schedule
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Markham, ON L3R 9V1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2023-07-28
Expected start date: 2023-08-21



  • Markham, Canada JY Care Full time

    **JOB DESCRIPTION** **About JY Care** JY Care is a Canadian-owned healthcare company. Our vision is to be a premium manufacturer in the healthcare industry in Canada. We envision producing a wide range of innovative and quality healthcare products, supported by an engaged and professional team. Our mission is to provide quality “made in Canada...

  • Reception - Concierge

    3 weeks ago


    Markham, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica Swan Lake_** **_ ( Casual)_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors now...


  • Markham, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica Swan Lake_** **_ (Full Time)_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors...


  • Markham, Canada Bandali-Zayed Chiropractic Corporation Full time

    Job Description: Administrative Assistant **Duties**: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls, take messages, and respond to inquiries - Act as a personal assistant to the manager by scheduling appointments, managing calendars, and making travel arrangements - Perform clerical tasks such...

  • Reception - Concierge

    4 weeks ago


    Markham, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica Swan Lake_** **_ Casual - On Call: Weekends 8am-4pm or 4pm-12am_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed...


  • Markham, Canada John & Jenny Health Inc. Full time

    **Responsibilities**: - greet patient and client reception, - billing, file sorting, copying, data inputting, office work - simple cleaning - help with office administration **Desired experience/skills**: - at least 1-yr work experience in reception or office assistance - previous experience in medical offices preferred, but not required - ability to...


  • Markham, Canada The Renovators of Canada Full time

    '''Responsibilities:''' - Provide administrative support to the office staff and management team - Answer phone calls, take messages, and route calls to appropriate team members - Schedule appointments and maintain calendars for multiple individuals - Manage and organize office files, documents, and records - Perform data entry tasks and maintain accurate...


  • Markham, Canada CBT Wellness & Virtual Services Full time

    This is a casual, part-time position that is 100% virtual. Weekend availability is required,. **To succeed in this role**: You will rock this role if you possess excellent communication skills, patience, customer service and the ability to lead and promote the vision of the clinic. You must be able to stay extremely organized, thinking 10 steps ahead, and...

  • Executive Assistant

    2 months ago


    Markham, Canada The Pitch Financial Group Full time

    Mutual fund and life insurance executive assistant position in Markham. Why Work For Us - Flexible hours - Bonus pay based on corporate performance - Work life balance - Collaborative work environment - Opportunity for growth within the Insurance and Finance industry Specific Responsibilities - Processing mutual fund transactions - Processing insurance...


  • Markham, Canada Unionville College Full time

    Unionville College is searching for an Administrative Assistant who is interested in working at an exciting and dynamic environment that offers a challenging pace, involving multi-tasking and supporting a variety of executive administrative functions, are suitable for this position. This position reports directly to the Administrator, and is responsible for...


  • Markham, Canada Mon Sheong Foundation Full time

    **Position Summary** Reporting to the Assistant Manager, Private Care, the incumbent must provide assistance to the daily operations of Private Care, as well as perform office administrative and reception duties. **Main Duties** - Act as the first point of contact for visitors and perform reception duties; - Complete the resident check-in process and...


  • Markham, Canada Medical Pharmacies Group Limited Full time

    _We are a specialized pharmacy with a team that is passionate about providing personalized medicine, ensuring patients maximize the therapeutic benefits of the medications they are prescribed and minimize undesirable side effects. We offer a team based approach to operating our pharmacy and drug reimbursement program that has a culture of putting patients...


  • Markham, Canada Unionville College Full time

    Unionville College is searching for an Administrative Assistant who is interested in working at an exciting and dynamic environment that offers a challenging pace, involving multi-tasking and supporting a variety of executive administrative functions, are suitable for this position. This position reports directly to the Administrator, and is responsible for...


  • Markham, Ontario, Canada wd swim Full time

    We are searching for Administrative Assistant to join our team As a member of our staff, you will be responsible for providing a superior level of customer service to WD Swim School students and parents, prospective students and guests, ensuring an exceptional "Judgement Free" member experienceSome of your responsibilities will include:- Administrative...


  • Markham, Canada Luxury Homes World Inc. Brokerage Full time

    Job Overview: **Responsibilities**: Front Desk Management: Greet and welcome clients and visitors in a professional manner. Answer, screen, and direct phone calls appropriately. Maintain a tidy and organized reception area. Administrative Support: Assist real estate agents and brokers with administrative tasks. Prepare, proofread, and edit...


  • Markham, Canada Success Tutorial School Full time

    *** The Administrative Assistant provides support to all employees including management, teachers, students, parents and visitors by performing the School’s administrative activities. The Administrative Assistant must demonstrate professionalism and customer-service orientation, with strong attention to detail and accuracy as they manage multiple tasks in...


  • Markham, Canada Success Tutorial School Full time

    *** The Administrative Assistant provides support to all employees including management, teachers, students, parents and visitors by performing the School’s administrative activities. The Administrative Assistant must demonstrate professionalism and customer-service orientation, with strong attention to detail and accuracy as they manage multiple tasks in...


  • Markham, Canada GSMGlass Full time

    We are looking for a responsible Administrative Assistant for full time or part time to perform a variety of administrative and clerical tasks. Mainly pick up the phone. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative...


  • Markham, Ontario, Canada Mon Sheong Foundation Full time

    Position SummaryReporting to the Assistant Manager, Private Care, the incumbent must provide assistance to the daily operations of Private Care, as well as perform office administrative and reception duties.Main Duties Act as the first point of contact for visitors and perform reception duties; Complete the resident checkin process and conduct room...


  • Markham, Ontario, Canada Teamrecruiter Full time

    Job Description is a provider of staffing and recruitment services to Fortune 500 and emerging growth companies. Our business model provides flexible, consistent and creative solutions to our clients' critical recruitment needs. We work on a two-tiered system of Account Managers and Recruitment Specialists. is committed to high ethical standards and...