Office Administrator

6 months ago

Windsor, Canada Banwell Community Church Full time

**Who We Are**:
Banwell Community Church (BCC) is affiliated with the Canadian Baptists of Ontario and Quebec (CBOQ) and is made up of 200+ active members and another 200+ adherents; currently, the church is staffed by a Lead Pastor, a Director of Next Generation Ministries, an Administrative Assistant, and a Caretaker.

**Position Description**:
This position will be part-time with a maximum of 24 hours per week. The Office Administrator will be responsible for effective and efficient financial management and reporting to Banwell Community Church. Along with this, the Office Administrator will be an integral part of our ministry at Banwell Community Church through the completion of administrative tasks and being an important part of our weekday programming.

**Summary of Duties**:

- Greet and direct members, adherents, and visitors in a professional and friendly manner;
- Schedule appointments for the Lead Pastor and staff, maintaining the appropriate level of confidentiality with respect to all sensitive matters;
- Utilize Microsoft Office, Excel, Publisher, PowerPoint, Word, Outlook, Canva, Wix, etc. to assist in office support roles, as requested;
- Participate in weekly staff meetings; act as recording secretary and provide minutes to the staff;
- Maintain a detailed calendar of rooms scheduled for church groups, community groups, and special events (including weddings, funerals, and community use). Arrange for building use fees, as noted under the building use procedures. Notify staff and related committee(s), as necessary, to avoid double bookings and to communicate with the caretaker regarding room set-up;
- Receive, type, and format articles for the News & Views publication, inserting graphics to assist the News & Views Team in producing an attractive and informative publication;
- Create various information brochures, reports, and booklets (as required);
- Purchase office supplies, ensuring that a detailed record of receipts and reimbursements is kept up-to-date;
- Update records regarding the church database, phone directory, membership list, and volunteer list;
- In collaboration with our Director of Next-Generation Ministries, manage Plan to Protect program and coordinate Police Clearance/Vulnerable Sector Checks with Volunteers and Committees;
- Keep a daily log of work-related activity; template to be established with supervisor;
- Track and keep a record of key and alarm code distribution, printer code distribution, and maintenance schedule for the printer;
- Maintain an updated file folder and computer filing system, backing up data as necessary and ensuring privacy and confidentiality of information;
- Preparing and completing accurate financial reports on a weekly/monthly basis (including Income Statement, Balance Sheet, Accounts Receivable, and Accounts Payable);
- Payroll responsibilities including source deduction remittances;
- Timely submission of Financial Reports to the BCC Finance Committee along with the Governments of Ontario and Canada as required;
- Annually provide documents to Financial Auditors;
- Perform secondary duties (as assigned or approved by the Lead Pastor); only perform secretarial/clerical tasks for church groups when primary tasks are complete and when time allows;
**Minimum Education Requirements**:
Post-Secondary diploma or degree in finance/business administration or more than 5 years' experience in financial bookkeeping is preferred.

**Organizational Structure**:
It is expected that this position will primarily report to (but work alongside) the Lead Pastor. However, since Banwell Community Church is a committee-run organization, this position will also occasionally interact with the Board of Directors; will provide monthly reports to the Finance Committee; and any at-work grievances shall be brought to the attention of the Human Resources (HR) Committee.

**Job Requirements**:

- Excellent written, oral and computer communication skills
- Organizational and administrative skills
- A working knowledge of accounting principles
- Experience with payroll and understanding of the Employment Standards Act.
- Experience with SAGE and Microsoft Office, including Word, Excel, Database, and PowerPoint.
- Previous office and bookkeeping experience is essential
- High level of integrity, confidentiality, and accountability.
- Previous experience working in a Christian ministerial environment would be preferred.

**Vacation Time**: Requested vacation time to be agreed upon by the Lead Pastor and confirmed by the HR Committee Chair. Paid sick leave will be in keeping with the _Canada Labour Code_. Any additional time off will be unpaid and is to be approved by the Lead Pastor and confirmed by the HR Committee Chair.

**Mileage reimbursement**: When required to use your personal vehicle for church-related business, you may submit a record of mileage to be remunerated at the approved mileage rate (which is currently $0.60/km).

**Work Schedule**: Permanent, part-time pos

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