Office and Sop Administrator
4 months ago
Menzies Automotive Group is looking for a **Office and SOP administrator**
Menzies Automotive Group offers Canada’s widest variety of restoration automotive parts and accessories, using state-of-the-art technology and employing the most dedicated team members. We maintain the highest level of professionalism in our interactions, set high standards and follow them, practicing business fairly and ethically. From our founder right through to our newest employees, we ensure that the devotion to each customer makes us unlike any other business.
We are seeking a talented and detail-oriented **Office and SOP administrator on a contract basis for a period of 1 year, with the potential for the position to transition to a permanent role. **This role is crucial in ensuring the smooth operation of an office environment while also developing, maintaining, and updating standard operating procedures. This role requires strong organizational skills, attention to detail, and excellent written communication abilities.
**Key Responsibilities**:
- Manage daily office operations, including coordinating schedules, maintaining office supplies, and organizing meetings
- Oversee the maintenance of office equipment and liaise with vendors for repairs and maintenance.
- Take detailed minutes during meetings to ensure accurate documentation of discussions and decisions.
- Develop and maintain standard operating procedures (SOPs) for various processes within the organization.
- Write clear, concise, and user-friendly SOPs that adhere to established guidelines and best practices.
- Regularly review and update existing SOPs to ensure accuracy and relevance.
- Create and maintain a centralized repository for all SOPs, ensuring easy accessibility and version control.
- Ensure compliance with regulatory and quality standards while documenting procedures.
- Perform periodic audits to assess adherence to SOPs and recommend improvements.
- Work closely with teams to analyze workflows and suggest modifications to optimize processes.
- Other duties as assigned
**Qualifications**:
- Bachelor's degree in a relevant field (e.g., English, Technical Writing, Business Administration) or equivalent practical experience.
- Minimum of 3 years of experience in office coordination or administrative roles.
- Excellent organizational and time management skills to handle multiple tasks and prioritize effectively.
- Proficiency in using office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Possession of ISO 9000 certification is considered an asset
- Proven experience in technical writing, SOP development, or project documentation in a professional setting
- Attention to detail and commitment to accuracy.
- Strong interpersonal skills and the ability to collaborate effectively with colleagues at all level
At Menzies Automotive Group, we’re proud to hire the best people. If you are a self-starter with a passion for creating effective SOPs and ensuring compliance, we would like to meet you.
If your qualifications and experience fit with this position, we will contact you to learn more. We hope you will join us in our journey as Canada’s leading restoration parts supplier.
Menzies Automotive Group is proud to be an equal opportunity employer committed to the attraction, selection, advancement and fair treatment of all individuals. We believe that our diversity is our strength so we employ a diverse workforce and respect the needs of all our employees.
**Job Type**: Fixed term contract
Contract length: 12 months
**Salary**: $19.00-$23.00 per hour
Ability to commute/relocate:
- Windsor, ON N8X 1H4: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative experience: 3 years (preferred)
- Technical writing: 2 years (preferred)
Work Location: In person
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