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Office Coordinator

4 weeks ago

Surrey, Canada Eternity Medical Supplies Manufactural Inc Full time

**Job description**

Currently, we are looking for a dedicated **Office Coordinator** to support our business operations. The Office Coordinator leads and provides overall office support in a busy production office environment requiring knowledge of administration, sales assistance, logistics, bookkeeping, HR & payroll, etc.

**About Eternity**
The COVID-19 outbreak continues to evolve rapidly. To help fight the spread of the virus and protect the health and safety of all Canadians, and in response to the government’s call, Eternity Medical Equipment Manufacturer, located in Surrey, BC, starts our manufacturing lines to develop products made in Canada that will help in the fight against COVID-19.At Eternity Medical Equipment, we offer a variety of personal protective gear for healthcare professionals on the front lines and the general public. At this time being, Eternity N95 respirator and L1/L3 Surgical masks are our primary products.

**Main Responsibilities**:
**Sales Assistance**:

- Assist sales team with smooth order delivery;
- Input sales data as required;
- Receive, sort, and distribute daily mails/deliveries;
- Schedule courier pickups/deliveries;
- Prepare mail for delivery and ensures the postage meter up to date and filled.

**Office Management / Administration**:

- Answer phones and welcome guests; Ensure reception area tidy and presentable;
- Provide administrative support for business, including senior management team;
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement;
- Maintain the office facilities to run smoothly;
- Maintain office security by following safety procedures and controlling access;
- Order office supplies and keep track of the stock;

**Accounting Support**:

- Take care of bookkeeping and keep filing accounting documents;
- Provide basic accounting support, including AP, AR, and payroll;
- Help to prepare an annual budget, track budget expenses, analyze the

variances, and initialize corrective actions.

**Human Resources Support**:

- Advertise the openings;
- Help with the full cycle recruiting process including screening resumes, arranging & conducting interviews, and assisting with onboarding, etc.;
- Support office staff on company orientation, and training.

**Skills & Requirements**:

- Post-secondary education, an additional certificate in Office Management is a plus.
- Proven 2 years + of working experience as an Office Coordinator, Administrative Assistant, or similar role.
- Bookkeeping experience is an asset; payroll experience is a plus.
- Proficiency in Microsoft Office Suite and Adobe; knowledge of QuickBooks is required.
- Recruiting experience is a plus.
- Hands-on experience with office equipment.
- Professional attitude and appearance, with a positive customer service attitude.
- Excellent time management and prioritization skills.
- Strong communication and coordination skills.
- Fluent in both English and Mandarin.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- 8-hour shift (8:30am - 5pm)
- Monday to Friday

**Experience**:

- Administrative or Front Office: 2 years (required)
- QuickBooks: 1 year (preferred)

Work remotely:

- No

**Salary**: From $19.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- SURREY, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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