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Office Coordinator
3 months ago
**Who We Are**
Fasken is a leading international business law and litigation firm and voted Canada's Best Employer 2024. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.
Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way
**A Day In The Life**
The Office Coordinator contributes to the efficient day-to-day operations of our Surrey Fasken Office. This is done through exceptional organization, administrative support and client service. As well as the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion. This role is 100% on site.
**Responsibilities include, but are not limited to**:
- Ensuring the office common spaces, boardrooms and waiting areas are presentable, tidy and maintained/stocked throughout the day
- Coordinating boardroom bookings, boardroom/meeting space set up and clean up
- Office administrative tasks including photocopying, scanning, faxes, incoming and outgoing mail/courier coordination and managing supply stock and ordering as needed
- Banking assistance including general bank runs and urgent trust bank runs
- Billing assistance including entering lawyer time, preparing invoices, photocopying and mailing out invoices and sending out invoice reminders
- Providing overflow support to lawyers and legal assistants as needed
**Qualifications**
- A minimum of 3+ years working experience in office coordination or legal support
- Legal industry experience is considered an asset (large firm experience preferred)
- In depth understanding of business and legal terminology
- Strong technical skills using Microsoft Office 365
- Experience working with 3E, iManage Desksite, DocuSign considered an asset
**Must Haves**
- Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
- In-depth understanding of business and legal terminology
- Client Service mindset with a “can do” attitude
- Work independently and also be a flexible team player
- Highly organized, with meticulous attention to detail
- Excellent verbal and written communication skills
- Ability to maintain confidentiality of information
**Why Work With Us**
Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day 1)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people
**Diversity and Inclusion**
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
**Accessibility and Accommodation**
**Background and Reference Checks**
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
**Compensation**
The typical salary range for this position is $45,000 - $60,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.
**Your Application
