Office Coordinator

6 months ago

Surrey, Canada Urban Systems Full time

**About the Opportunity**

In this full-time, in-office role, you will play a key part in supporting our Urban Systems community and will put your skills to work to support our business in the following ways:

- **Office Coordination. **Act as the first point of contact by** **greeting guests and coordinating telephone general inquiries. Acting as a contact for Health & Safety office procedures, ensuring the common areas are clean and organized throughout the day, including daily checks and maintenance and general cleanup.
- **Meeting and Event Coordination - **Coordinate meetings, room bookings to support staff functions.
- **Catering Coordination - **Proactively coordinate catering by accurately interpreting and recording catering requests, dietary requirements, and catering needs. Contact restaurants and efficiently deal with any problems that may arise.
- **Travel Coordination. **A main** **point of contact for travel-related requests
- **Financial Coordination.** Support accounting processes such as Visa reconciliation, bank deposits, AR tracking, invoice coding, expense tracking, petty cash management and reconciliation, and general office purchases.
- **Operational and Premises Support. **Keep up on office inventory and ordering office supplies, arrange for couriers/ mail, keep common areas clean and organized, manage equipment bookings and other office errands, help with security and office orientations, and building maintenance.
- **Internal Team Support and Other duties as required.**

**About You**

Are you a proactive self starter who is eager to learn new things and work with a diverse group of people while maintaining a positive attitude under pressure and competing deadlines? Are you committed to providing outstanding service both to our internal teams of 40 people and to Urban Systems' clients while maintaining a calm and positive attitude under pressure and competing deadlines?

Does this list reflect your skills, strengths, and abilities?
- **People Person - **Working with people gets you energized, and you enjoy building relationships and rapport with different types of people. It is natural for you to build an understanding of what people need and how you can help them.
- **Service Mindset** - You enjoy being in service, and supporting the needs of others efficiently and effectively makes you happy.
- **Quality Focused**:

- You are committed to working hard and providing an exceptionally high quality of work for all your clients, but you know how to have fun in your work, too.
- **Adaptable and Flexible - **Change can be difficult, but you are able to quickly shift and respond positively to changing conditions, priorities, and technologies.
- **Time Management - **You have superior time management skills and can juggle multiple priorities simultaneously. You can see the big picture while paying attention to the small details.
- **Collaborative** - You genuinely enjoy working cooperatively and effectively to reach a common goal.
- **Growth Mindset** - You see your progress as incremental, and you want to learn and grow over time. You take the initiative and enjoy taking ownership of your work.
- **Numbers Are Your Thing - **You have a basic knowledge of financial administration.
- **MS Office -** You are experienced working in Word, Outlook, and Excel.

**About Us**

Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 600 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

**Our Commitment to You**

Are you looking for opportunities to participate in challenging stormwater projects and work with multiple stakeholders? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here's what you can expect as a team member at Urban Systems:

- **Competitive Compensation and Benefits.** You'll receive competitive compensation, extended health, dental, vision care coverage, and more. **This position will have a salary range of** $54,000.00 - **58,000.00 **per year based on a 40-hour work week. **The range is neg

  • Office Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada ARISH IMMIGRATION SERVICES INC Full time

    About the JobWe are seeking an organized and detail-oriented Office Coordinator to join our team at Arish Immigration Services Inc. in London, UK. As an Office Coordinator, you will play a crucial role in ensuring the smooth day-to-day operations of our office.

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada BEST FRIEND CONSTRUCTION Full time

    At BEST FRIEND CONSTRUCTION, we are seeking an Office Coordinator to join our team. This role is responsible for providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesArrange and coordinate seminars, conferences, and other events.Coordinate the flow of information within the team.Manage office supplies and maintain...

  • Office Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada UNIVER LOGISTICS INC. Full time

    We are seeking a highly organized and detail-oriented Office Coordinator to join our team at UNIVER LOGISTICS INC.Job SummaryThe Office Coordinator will be responsible for maintaining the day-to-day operations of our office, ensuring a smooth and efficient workflow. This is a permanent position with 35-37 hours per week.About the RoleAs an Office...

  • Office Coordinator

    7 days ago

    Surrey, British Columbia, Canada N & G Trucking Ltd. Full time

    Job Title: Office CoordinatorAbout N & G Trucking Ltd.N & G Trucking Ltd. is a dynamic and fast-paced organization seeking an experienced Office Coordinator to join our team.Job Description:We are looking for a highly organized and detail-oriented individual to oversee the day-to-day operations of our office. As an Office Coordinator, you will be responsible...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada D & CO. INC. Full time

    D & CO. INC. seeks an organized and detail-oriented Administrative Assistant - Operations to coordinate various tasks and ensure the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including scheduling appointments, maintaining calendars, and coordinating travel...

  • Office Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada Cambria Financial Solutions Inc Full time

    About the RoleWe are seeking an experienced Office Coordinator to join our team at Cambria Financial Solutions Inc. The successful candidate will be responsible for coordinating office services, managing administrative tasks, and ensuring seamless day-to-day operations.

  • Office Coordinator

    6 months ago

    Surrey, Canada Absolute Results Productions Ltd Full time

    **Administrative Coordinator** **Surrey, BC** **In-Office** Absolute Results, a leading player in automotive sales solutions, is seeking a proactive Administrative Coordinator to support operations in a bustling environment. This pivotal role ensures smooth coordination across various departments, contributing to the success of our dynamic team. **PERKS...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Leap Contracting INC. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Leap Contracting INC.Company OverviewOur company is a dynamic organization that values efficiency and productivity. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office.SalaryThe estimated salary for this...

  • Office Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada Shiv Shakti Services Inc Full time

    Shiv Shakti Services Inc. is seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will play a crucial role in ensuring the smooth operation of our office.Job Description:Schedule and confirm appointments for management and staff.Answer telephone calls and relay messages to the appropriate...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Oro Steel & Drywall Ltd. Full time

    Oro Steel & Drywall Ltd. is looking for an experienced Office Coordinator to join our team. The successful candidate will be responsible for arranging events, coordinating information flow, and directing daily operations.The Administrative Support Specialist will be responsible for managing office supplies, maintaining inventory, and arranging travel...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Noor Painting Full time

    We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Noor Painting. The ideal candidate will have 1-2 years of experience in administrative roles and a secondary school graduation certificate. Key responsibilities include reviewing and evaluating new procedures, delegating work to office support staff, and coordinating...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Punjab Banquet Hall Full time

    Job Title: Office AdministratorAt Punjab Banquet Hall, we are seeking a highly organized and detail-oriented Office Administrator to join our team. The successful candidate will be responsible for coordinating office services, assembling data, and preparing reports.Key Responsibilities:* Coordinating office services to ensure smooth day-to-day operations*...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Argos Pet Ranch Full time

    At Argos Pet Ranch, we are seeking an Office Administrator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate new administrative procedures to...

  • Office Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada Jatinder Immigration Inc Full time

    Job Title:Office CoordinatorAbout Us:Jatinder Immigration Inc. is a dynamic and growing company seeking an experienced Office Coordinator to join our team.Job Summary:We are looking for a highly organized and detail-oriented Office Coordinator to provide administrative support to our staff.Responsibilities:Implement new administrative procedures to improve...

  • Administrative Officer

    3 weeks ago

    Surrey, British Columbia, Canada Northern Comfort Solutions Ltd Full time

    Job Title: Administrative Officer - Office CoordinatorAt Northern Comfort Solutions Ltd, we are seeking an experienced Administrative Officer to join our team as an Office Coordinator. This is a permanent position with an estimated salary of $45,000 - $65,000 per year.About the JobThe successful candidate will be responsible for coordinating office services,...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada A I Educational Consultancy Pvt. Ltd. Full time

    Job DescriptionAs an ideal candidate for the Office Coordinator role at A I Educational Consultancy Pvt. Ltd., you will provide administrative support to ensure the smooth operation of our office.The successful candidate will be responsible for:Coordinating Seminars and ConferencesPreparing Minutes of Meetings and SeminarsEstablishing Office Procedures and...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada SANJH WELLNESS MASSAGE THERAPY LTD. Full time

    Job Title: Office CoordinatorWe are seeking an organized and detail-oriented Office Coordinator to join our team at SANJH WELLNESS MASSAGE THERAPY LTD. The successful candidate will be responsible for directing and controlling daily office operations, scheduling appointments, and managing information filing systems.Key Responsibilities:Direct and control...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Noor Painting Full time

    Relevant to Noor Painting, we are seeking an Office Administrator with a deep understanding of administrative procedures to join our team.Key responsibilities include reviewing and evaluating new administrative procedures, delegating work to office support staff, establishing work priorities, and ensuring procedures are followed and deadlines are...

  • Office Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Far East Construction Ltd Full time

    Job Title: Office AdministratorCompany: Far East Construction LtdJob SummaryWe are seeking a detail-oriented and organized Office Administrator to join our team. The successful candidate will be responsible for coordinating office services, maintaining inventory and budgetary controls, and preparing periodic and special reports.Key ResponsibilitiesOffice...

  • Office Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada Acadia Commercial Interiors Full time

    Job Title: Office CoordinatorWe are seeking an experienced and detail-oriented Office Coordinator to join our team at Acadia Commercial Interiors. This role is ideal for a motivated individual who is proficient in administrative tasks and has excellent communication skills.About the Role:This is a permanent position with a salary range of $45,000 - $55,000...