Operations Coordinator

3 weeks ago

Montréal, Canada Apathy is Boring Full time

**Operations Coordinator - Montreal**

**Application deadline**: Monday April 10th at 5pm EST

**Position type**: full-time, permanent, 37.5 hours/week

**Intended start date**: Monday April 24th, 2023

**Compensation**: $26/hr

**Location**: Montreal, QC

**To Apply**: Please submit a resume
- **and** a cover letter through our Careers Page, with attention to Sarah El Hassani, Operations Manager.**Why You’ll Want to Work Here**:

- Apathy is Boring is a unique youth-led environment, driven by experimentation and challenging the status quo. This means that we value everyone’s ideas and feedback at every level of the organization, and we’re constantly open to listening, learning, and doing better. We are committed to supporting you in your role, and we work to create a genuinely caring and supportive work environment for all.

You might also like to know that we provide:
- 75% Employer paid group health benefits (starting after 3 months)-
- 4 weeks of vacation (2 weeks in December, and 2 weeks of the employee’s choice)-
- Flexible working hours: we say that 37.5 hours per week is the ceiling-
- Perks like: phone & data plan being subsidized, weekly staff lunches - yes, even for remote staff, and flexible work-from-home arrangements-
- Professional development stipend every year for continued learning and growth**About the**
**Position**

Reporting to the Operations Manager, the Operations Coordinator will be based in the Montreal head office and be responsible for office coordination and operational logistics in the organization. This position is expected to work from the office located in the Plateau neighborhood of Montreal 3-5 days per week and be comfortable working in french and english. It’s not required but an asset for this position to have reliable access to a vehicle to run errands.

They will be the first point of contact for staff regarding any office support and coordination at the Montreal head office, as well as any work equipment and other logistic needs for all staff like travel, meals, events, etc. This person will interact with staff across the organization to facilitate smooth logistics and operations. This position requires keen attention to detail, excellent communication skills, and an ability to maintain a high level of organization and task prioritization. This position will also help support the constant development and improvement of operational efficiencies at Aisb, requiring creative thinking, initiative and time and project management skills.

**Responsibilities**

**Office support (40%)**
- Help organize and maintain the office environment, including plant maintenance, cleanliness of common areas, supply stocking, etc.
- Responsible for checking office needs/inventory on a regular basis
- Help receive packages and mail
- Receive visitors and provide information as needed
- Help staff members with their logistic inquiries
- Help with other ad hoc office tasks as needed

**Meals, travel arrangements and HUB spaces (25%)**
- Coordinate food vouchers for RISE HUBs, staff lunch, Table Topic events, and any other ad hoc food voucher requests
- Coordinate travel arrangements for staff, including flight and hotel purchases, per diem arrangements, ground travel support, etc. with the Operations Manager.
- Support HUB Coordinators with getting contracts for HUB meeting spaces, coworking spaces, and sometimes conference rooms for events

**Workstation equipment, IT and Shipping (20%)**
- Meet with new staff as part of Onboarding process, purchase and ship them workstation equipment, arrange to get equipment back from departing staff
- Maintain inventory list of all equipment staff has and computers in the organization
- Act as main point of contact for IT company, work with them on longer term archiving and file management projects

**Contracts (5%)**
- Read through the first draft of internal contracts
- Communicate with staff on specific wording to meet deliverables desired in contract
- Reach out to insurance broker if contractors want to be named as additional insured

**Finance & Admin (10%)**
- Regular tracking of Operations budget and timely filing and organization of all Operations related documents
- Responsible for some invoice tracking and payments of regular operational suppliers
- Attend regular department and staff meetings
- Participate in regular check-ins with Operations Manager

**What You Bring to the Role**:
- Strong organization skills; ability to stay organized in a high-paced environment-
- Excellent communication skills in french and english; patient, succinct, helpful-
- Experience in office coordination and/or operations and logistics-
- Basic understanding of anti-oppressive frameworks, and openness to learning and embodying inclusive practices-
- Willingness to learn and grow: you don’t need to know everything or get it right all the time, but you do have to ask questions, admit mistakes, and commit to growingIf this sounds like it could be you, p

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