Executive Support Specialist

1 week ago


Ajax, Ontario, Canada Canada Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Canada Inc.

As an Executive Support Specialist, you will provide administrative support to our executive team, ensuring seamless day-to-day operations and facilitating effective communication within the organization.

Key Responsibilities
  • Scheduling and Coordination: Arrange and coordinate seminars, conferences, and other events, as well as schedule appointments and meetings for our executives.
  • Administrative Tasks: Open and distribute mail, prepare reports, and perform data entry tasks to maintain accurate records.
  • Travel Arrangements: Book travel, itineraries, and make reservations for our executives, ensuring timely and efficient travel arrangements.
  • Communication: Answer phone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
  • Office Management: Maintain office supplies, inventory, and information filing systems, ensuring a smooth and efficient work environment.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in a similar role.
  • Skills: Excellent organizational and time management skills, ability to multitask, and strong communication and interpersonal skills.
Work Conditions

The ideal candidate will thrive in a fast-paced environment with tight deadlines and be able to work under pressure. A permanent position with 40 hours per week is available.

Salary: $45,000 - $55,000 per annum, depending on experience. Work Language: English.



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