Service and Administration Coordinator

6 months ago


Dartmouth, Canada Carmichael Engineering Ingénierie Carmichael Full time

With us, it's always about people

Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years.

This is an onsite permanent full-time position of 40 hours per week, from Monday to Friday.

**Tasks and Responsibilities**:

- Follow up with vendors on outstanding parts orders.
- Review open work orders and process for closing
- Assist payables in collecting invoices and packing slips.
- Investigate customer invoicing inquiries.
- Process invoice requests for construction projects.
- Create project submittals and warranty letters.
- Act as a backup working with payables and purchase orders.
- Act as a backup to the Dispatcher

**Requirements**:

- 2+ years of similar experience in administration or Invoicing.
- Ability to work with and support all team members, management, and shareholders.
- Excellent verbal/written communication
- Knowledge of Microsoft suite (Word, Excel, Outlook, Teams).



  • Dartmouth, Canada Carmichael Engineering Ingénierie Carmichael Full time

    With us, it's always about people Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. This is an onsite permanent full-time position of 40 hours per...

  • Office Administrator

    13 hours ago


    Dartmouth, Canada GEMTEC Consulting Engineers and Scientists Limited. Full time

    **Office Administrator / Project Coordinator** GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled **Office Administrator / Project Coordinator**to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development...

  • Service Administrator

    7 months ago


    Dartmouth, Canada Hercules SLR Inc. Full time

    We are looking for a full time **Service Administrator** to join our **Atlantic Crane** team in** Dartmouth, NS**. Reporting to the Service Manager, the Service Administrator will provide administrative support and perform customer relation duties in the service department. They will assist customers, coordinate appointments and services as well as process...

  • Service Administrator

    2 months ago


    Dartmouth, Canada Hercules SLR Inc. Full time

    We are looking for a full time **Service Administrator** to join our **Atlantic Crane** team in** Dartmouth, NS**. Reporting to the Service Manager, the Service Administrator will provide administrative support and perform customer relation duties in the service department. They will assist customers, coordinate appointments and services as well as process...


  • Dartmouth, Canada KMS Industries Inc. Full time

    **Finance & Administrative Coordinator** **KMS industries **is a diverse and growing company focused on fabrication, industrial construction, and the marine services sectors. At KMS industries we are dedicated to safety, quality, and our talented employees. **Main Duties**: - Prep and review work orders for pricing. - Review active jobs for customer...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    **Req ID**:192368** **Location**:Central** Zone, **Dartmouth General Hospital** **Department**:OPCZ Nursing Admin DGH** **Type of Employment**:Temporary** **Hourly PT long-assignment** (**50%**) x **1** **Management/Non Union** P**osition** **Posting Closing Date**:5-Dec-24** Nova Scotia Health is the largest provider of health services in Nova Scotia, with...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    **Req ID**:163067** **Company: Nova Scotia Health** **Location**:Central** **Zone, **Dartmouth General Hospital** **Department**:OPCZ Nursing Admin DGH** **Type of Employment**:Temporary** **Hourly PT long-assignment** **(**80%** **FTE) x **1** **position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing...

  • Service Administrator

    1 month ago


    Dartmouth, Canada Hercules SLR Inc. Full time

    We are looking for a full time Service Administrator to join our Atlantic Crane team in Dartmouth, NS. Reporting to the Service Manager, the Service Administrator will provide administrative support and perform customer relation duties in the service department. They will assist customers, coordinate appointments and services as well as process...

  • Service Coordinator

    4 months ago


    Dartmouth, Canada Troy Life & Fire Safety Ltd. Full time

    **Troy Life & Fire Safety Ltd. **is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. Proudly Canadian, we are an employee owned company with over 1000 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of...

  • Service Coordinator

    7 months ago


    Dartmouth, Canada Troy Life & Fire Safety Ltd. Full time

    **Troy Life & Fire Safety Ltd. **is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. Proudly Canadian, we are an employee owned company with over 1000 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of...


  • Dartmouth, Canada Shannex Full time

    you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate _Great People_ who inspire meaningful connections while _Leading the Way to Better Living_. We are searching for an **Administrative Coordinator **to join our...


  • Dartmouth, Canada Atrium Home Furniture Centre Full time

    **Atrium **is Atlantic Canada’s leading furniture and home decor destination, with major tenants including Ashley Homestore, Worldwide Furniture, and Gallery 1 Furniture, amongst other reputable home decor companies. Atrium Furniture Centre is currently seeking a **Warranty and Repair Coordinator **to join our professional Customer Care team. The Warranty...


  • Dartmouth, Canada SNC-Lavalin Full time

    **Why join us?** SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world. From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision. SNC-Lavalin is...

  • Office Administrator

    7 months ago


    Dartmouth, Canada Countertops and More Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, and providing support to the team. This is a full-time position with opportunities for growth and development. **Duties**: - Ensure...


  • Dartmouth, Canada Sancton Group Inc Full time

    **ABOUT US** Sancton Access Inc. is one of Atlantic Canada's leading suppliers of scaffolding and building access equipment for the construction and industrial sectors. With offices in Dartmouth, Nova Scotia and Saint John, New Brunswick, the company prides itself on its dedication to quality, customer service and employee satisfaction. We have an immediate...

  • Project Coordinator

    7 months ago


    Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Position...


  • Dartmouth, Canada KMS Industries Inc. Full time

    **Accounting & Administrative Coordinator** **KMS industries **is a diverse and growing company focused on fabrication, industrial construction, and the marine services sectors. At KMS industries we are dedicated to safety, quality, and our talented employees. **Main Duties**: - Prep and review work orders for pricing. - Price work orders and liaise with...


  • Dartmouth, Canada Lindsay Construction Full time

    **Position: Document Control Administrative Coordinator** **Location**:Dartmouth, NS **Job Overview** Reporting to the Regional Director, the Document Control Administrative Coordinator will provide administrative support to regional operations and may assist with project finance controls. This role is focused on continuously improving improve operational...

  • Service Coordinator

    4 months ago


    Dartmouth, Canada Ainsworth Full time

    **If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!** **Position Summary**: *** The Service Coordinator/Dispatcher is the initial point of contact between the...


  • Dartmouth, Canada Coastal Entrance Solutions Full time

    Overview: **Responsibilities**: - Coordinate and act as an information liaison between technicians and Project Managers/Sales. - Prepare and distribute reports and address invoicing queries. - Collaborate with departments for seamless service delivery and participate in team meetings. - Identify process enhancements, implement best practices, and stay...