Finance & Administrative Coordinator

3 months ago

Dartmouth, Canada KMS Industries Inc. Full time

**Finance & Administrative Coordinator**

**KMS industries **is a diverse and growing company focused on fabrication, industrial construction, and the marine services sectors. At KMS industries we are dedicated to safety, quality, and our talented employees.

**Main Duties**:

- Prep and review work orders for pricing.
- Review active jobs for customer purchase orders.
- Price work orders and liaise with Operation Managers for approval.
- Respond to customer inquiries.
- Create and maintain electronic project folders.
- Review Work in Progress for month end.
- Generate AR aged reports and weekly job status reports.
- Review & maintain work orders in accounting system.
- Oversee adherence to office policies and procedures;
- Plans, organizes, directs, and controls, the operations of the Finance Department
- Prepares or coordinates the preparation of financial statements, summaries, cost-benefit analysis, and financial management reports.
- HR administration: Recruits, orientates new staff members; periodic review and update of materials for personnel; follow up on benefit changes with health plan administrator to maintain compliance in a timely manner.
- Diagnosing I.T. related issues, coordinating updates and upgrades with I.T. Consultant.
- Keeps track and processes accounts payables and incoming payments.
- Prepares bills, invoices, and bank deposits.
- Performs related duties as required.

**Requirements**:

- Bachelor’s degree or Diploma in relevant field.
- Excellent oral & written communication skills.
- Five years’ experience in a comparable accounting position combined with previous experience in managing craft, supervisory, and administrative personnel.
- HR administration support.
- Project management and coordination (manufacturing or fabrication background is an asset).

**Experience and Education**:

- Time management skills with ability to meet deadlines.
- Strong understanding of accounting principles
- Self-manage and multi-task.
- Diploma in business/office administration or equivalent
- Strong PC skills, especially with Microsoft Office Suite
- Syspro experience is a definite asset.
- Excellent interpersonal and team building skills.
- Ability to learn and adapt to various technology for time and expense management, project management, and accounting.
- Exceptional time management skills and ability to multi-task and prioritize work.
- Must be detail oriented.

**Salaries & Benefits**:

- Salary will be commensurate with experience.
- Group Insurance and RSP benefits.

**Salary**: $55,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Work Location: In person

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