Executive Assistant, Canada

6 months ago

Markham, Canada Levi Strauss & Co. Full time

We believe that clothes — and how you make them — can make a difference.

Since 1853, we’ve been passionate about innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do.

A company doesn’t last 160 years by standing still. It endures by reinventing itself, striving to delight its consumers, winning in the marketplace, and by remaining true to its values. We employ more than 17,000 people around the world - supporting great brands, including Levi’s®, Dockers® and Denizen®. Our employees are committed to progress, authenticity and collaboration.

In this role, you will report directly to the Managing Director for Levi’s Canada, performing all of the managerial duties and tasks pertaining to Office Management and Executive Assistance.

This role is a hybrid position with a requirement to work in our Toronto office Tuesday through Thursday.

About the Job

Executive Assistance:

- Manages the Managing Director, Levi’s Canada’s schedule including Outlook Calendar, and plans and coordinates travel, including hotel and airfare etc.
- Travel expert for Canada and partners with Executive Assistants globally in preparation of local market visits including accommodations, travel, dining reservations, and meeting spaces
- Prepare expense reports promptly and accurately, educate new employees on travel and expense management (Concur)
- Support Leadership team meeting coordination, on and off site, from agenda and location through to minutes and follow up
- Coordinate ad hoc events, meetings and market visits with supporting materials (documents, presentation etc)

General Invoicing:

- Set up Purchase Orders and new vendors in Tradeshift
- Ensure timely payment of all invoices
- Investigate and resolve invoice and payment discrepancies

Office Management:

- Represent Levi Strauss (Canada) & Co as main point of contact for all office-related inquiries, including liaising with Facilities Management, & Shipping and Receiving (UPS, Fedex etc)
- Partners with Facilities management to ensure tenant needs are escalated and resolved
- Liaise with outside vendors such as cleaning services to ensure office is kept in clean and orderly condition
- Coordinate meetings including arrangements for facilities, logistics, and other accommodations; communicate arrangements to executive and other participants
- Support company engagement, culture, and community events and activities, including being a member of the Brand Ambassador Committee
- Maintain and replenish print, stationary, mailroom, and cafeteria supplies
- Partner with IT to ensure all technology is maintained in working order throughout meeting spaces and workstations
- Manage local and off-site storage programs, including records management and archiving, as well as customer product samples
- Communications
- Draft and circulate updates and notification regarding office logistics (eg. elevator access, active repair & maintenance work, emergency response protocol testing
- Supports HR in the communication, coordination, and celebration of employee milestone moments, including service awards and promotions
- Coordinates monthly Town Halls, and partners with Managing Director on Leadership communications and events such as Town Halls, Coffee Chats, and monthly Leadership news publications

About You:

- Ability to work independently under mínimal supervision and direction
- Strong interpersonal skills and relationship building skills
- Diplomacy in understanding needs of others
- Keen sense of priority and time management
- Action oriented with high accountability & ownership

Perks & Benefits
- Annual leave of 3 weeks, and incremental vacation entitlement based on tenure
- Six paid sick days per year
- 1 Wellness Day per QTR
- 12 additional paid holidays per year
- Day 1 enrollment into DCPP with 3% employer contribution
- Day 1 eligibility to participate in RRSP including up to 3% employer match
- Day 1 Medical/Dental/Vision eligibility with up to 80% coverage
- Employer paid life insurance & AD&D worth 1-year annual earnings
- Short and Long-Term Disability eligibility
- Discounted gym membership
- 60% clothing discount
- Levi Strauss & Co. is committed to equal employment opportunity, affirmative action, and recruiting and maintaining a workforce that welcomes and respects people from diverse backgrounds while enabling our employees to make an impact. We value the unique combination of talents, experiences, and perspectives of each employee, making our collective success possible._

LOCATION

Markham, ON, CAN

FULL TIME/PART TIME

Full time

  • Executive Assistant

    1 month ago

    Markham, Ontario, Canada Huawei Technologies Canada Co., Ltd. Full time

    At Huawei Technologies Canada Co., Ltd., we are seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our management team.Key Responsibilities:Provide administrative and office management support to senior management, including preparing travel schedules, booking travel arrangements, and making...

  • Executive Assistant

    4 weeks ago

    Markham, Canada Examworks Group, Inc. Full time

    Overview: **ExamWorks Canada** is looking for an **Executive Assistant** to join our team! The **Executive Assistant** to the President will provide high-level administrative support, ensuring the smooth operation of the President’s office. This role involves handling sensitive information with discretion, supporting executive meetings, and coordinating...

  • Executive Coordinator

    6 months ago

    Markham, Canada Children Believe Fund Full time

    **Careers That Empower Young Dreamers** When you make a decision to work with Children Believe you’re not just doing something great for your career, you’re helping empower children around the world to access education, pursue their dreams and be a voice for change. We know there are lots of career options for talented, top performers like you, but not...

  • Executive Assistant

    2 months ago

    Markham, Canada Robert Half Full time

    Robert Half’s client, a global consultancy firm has an opening in their downtown Toronto operation for an Executive Assistant / Project Assistant to support one of the leading consultants in their Leadership Advisory Practice. As the Executive Assistant / Project Assistant, you will have the ability to apply your administrative experience coupled with your...

  • Executive Assistant

    6 months ago

    Markham, Canada Intellifi Full time

    **Executive Assistant**: **Markham, ON** **Salary Range**:$55,000 - $70,000/yr **Role and Responsibilities**: - Provide support to Executive Leadership Team as needed - Management of executive calendars, scheduling and rescheduling of meetings - Preparing agendas, minutes, action lists - Support preparing budget and staffing reports - Support preparing...

  • Executive Assistant

    6 months ago

    Markham, Canada Intellifi Corporation Full time

    **Role and Responsibilities**: - Provide support to Executive Leadership Team as needed - Management of executive calendars, scheduling and rescheduling of meetings - Preparing agendas, minutes, action lists - Support preparing budget and staffing reports - Support preparing presentation material including power point and white paper - Support preparation...

  • Executive Assistant

    4 weeks ago

    Markham, Canada Classic Group of Companies Full time

    At Classic, we want to fuel everyone with high quality food while adding a touch of class. Over the past 40+ years, we’ve seen this mission spread across Canada, people tasting our passion in every-bite. Now, we are a food solutions group and Canada’s leading prepared food company, active in grocery store chains, supermarkets, conveniences,...

  • Construction Site Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    At Executive Maintenance Services Inc., we are seeking a skilled Construction Site Assistant to join our team. As a Construction Site Assistant, you will be responsible for loading, unloading, and transporting construction materials. You will also be required to erect and dismantle concrete forms, scaffolding, ramps, catwalks, shoring, and barricades....

  • Executive Assistant to The Chairman

    5 months ago

    Markham, Canada Sofina Foods Inc Full time

    **About us** Sofina Foods is one of Canada’s leading manufacturers of primary and further processed protein products for retail and foodservice customers as well as international markets. We manufacture pork, beef, turkey, chicken and fish products in Canada and Europe. Our family of brands include: Cuddy, Lilydale, Janes, Mastro, San Daniele,...

  • Janitorial Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    At Executive Maintenance Services Inc., we are seeking a highly motivated and detail-oriented Janitorial Assistant to join our team. As a Janitorial Assistant, you will be responsible for maintaining a clean and safe environment for our clients. Your duties will include:Key ResponsibilitiesSweep, mop, wash and polish floorsDust furnitureVacuum carpeting,...

  • Executive Assistant

    6 months ago

    Markham, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence. We are currently looking out for an Executive Assistant to support one of our Leaders. This role will provide administrative and secretarial services to ensure efficient functioning of the...

  • Executive Assistant

    3 months ago

    Markham, Canada TQC Construction Group Full time

    **About Us** TQC Construction Group is a young, dynamic, and rapidly growing construction and development company based in Markham, Ontario. We specialize in creating leading-edge, unique lifestyles through our innovative residential and condominium developments. Our commitment to excellence and passion for quality construction drives us to push the...

  • Executive Assistant

    2 months ago

    Markham, Canada Huawei Technologies Canada Co., Ltd. Full time

    Our team has an immediate permanent opening for an Executive Assistant.Responsibilities:Provide direct administrative and office management support to members of the management team, as directed.Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.Coordinate logistics of...

  • Bilingual Executive Assistant

    6 months ago

    Markham, Canada Pacific Smoke International Inc Full time

    **BILINGUAL** **EXECUTIVE ASSISTANT** - at Pacific Smoke International Inc. - Hybrid (1-3 days on-site) **Do you believe that a company’s success depends on its people?** If so, PSI is the place for you! PSI is nothing without the people who build, design, and support it. We’re looking for an Executive Assistant to join our scaling organization. At...

  • Maintenance Assistant

    7 days ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    Job DescriptionWe are seeking a detail-oriented Maintenance Assistant to join our team at Executive Maintenance Services Inc.About the RoleThis is a full-time position that requires the individual to work 35 hours per week. The successful candidate will have 1-6 months of experience in a similar role and be fluent in English.ResponsibilitiesClean and...

  • Executive Assistant

    3 months ago

    Markham, Canada super vape Full time

    **Position Overview**: The Executive Assistant will provide administrative support to our executive team and sometimes need to provide administrative assistance to our retail stores. **Key Responsibilities**: - Prepare and edit reports and documents. - Provide administrative support to our retail stores. - Review employee reimbursement. - Perform office...

  • Janitorial Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a highly motivated and detail-oriented Janitorial Assistant to join our team at Executive Maintenance Services Inc. The successful candidate will be responsible for maintaining a clean and safe environment for our clients and staff.Key Responsibilities:Cleaning and Sanitizing: Sweep, mop, wash and polish floors, dust furniture, vacuum...

  • Housekeeping Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a highly motivated and detail-oriented Housekeeping Assistant to join our team at Executive Maintenance Services Inc. The successful candidate will be responsible for maintaining a clean and safe environment for our clients.Key Responsibilities:Cleaning and Disinfecting: Sweep, mop, wash and polish floors, dust furniture, vacuum carpeting,...

  • Executive Assistant

    4 weeks ago

    Markham, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence. We're currently looking for an Executive Administrative Assistant to provide support to senior level VPs. This role serves as the primary point of contact and liaison for internal and...

  • Janitorial Assistant

    4 weeks ago

    Markham, Ontario, Canada Executive Maintenance Services Inc. Full time

    We are seeking a detail-oriented Janitorial Assistant to join our team at Executive Maintenance Services Inc. The ideal candidate will have a strong work ethic and be able to perform a variety of tasks to maintain a clean and safe environment.Key Responsibilities:Sweep, mop, wash and polish floorsDust furnitureVacuum carpeting, area rugs, draperies and...