Executive Assistant, Canada

4 months ago

Markham, Canada Levi Strauss & Co. Full time

We believe that clothes — and how you make them — can make a difference.

Since 1853, we’ve been passionate about innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do.

A company doesn’t last 160 years by standing still. It endures by reinventing itself, striving to delight its consumers, winning in the marketplace, and by remaining true to its values. We employ more than 17,000 people around the world - supporting great brands, including Levi’s®, Dockers® and Denizen®. Our employees are committed to progress, authenticity and collaboration.

In this role, you will report directly to the Managing Director for Levi’s Canada, performing all of the managerial duties and tasks pertaining to Office Management and Executive Assistance.

This role is a hybrid position with a requirement to work in our Toronto office Tuesday through Thursday.

About the Job

Executive Assistance:

- Manages the Managing Director, Levi’s Canada’s schedule including Outlook Calendar, and plans and coordinates travel, including hotel and airfare etc.
- Travel expert for Canada and partners with Executive Assistants globally in preparation of local market visits including accommodations, travel, dining reservations, and meeting spaces
- Prepare expense reports promptly and accurately, educate new employees on travel and expense management (Concur)
- Support Leadership team meeting coordination, on and off site, from agenda and location through to minutes and follow up
- Coordinate ad hoc events, meetings and market visits with supporting materials (documents, presentation etc)

General Invoicing:

- Set up Purchase Orders and new vendors in Tradeshift
- Ensure timely payment of all invoices
- Investigate and resolve invoice and payment discrepancies

Office Management:

- Represent Levi Strauss (Canada) & Co as main point of contact for all office-related inquiries, including liaising with Facilities Management, & Shipping and Receiving (UPS, Fedex etc)
- Partners with Facilities management to ensure tenant needs are escalated and resolved
- Liaise with outside vendors such as cleaning services to ensure office is kept in clean and orderly condition
- Coordinate meetings including arrangements for facilities, logistics, and other accommodations; communicate arrangements to executive and other participants
- Support company engagement, culture, and community events and activities, including being a member of the Brand Ambassador Committee
- Maintain and replenish print, stationary, mailroom, and cafeteria supplies
- Partner with IT to ensure all technology is maintained in working order throughout meeting spaces and workstations
- Manage local and off-site storage programs, including records management and archiving, as well as customer product samples
- Communications
- Draft and circulate updates and notification regarding office logistics (eg. elevator access, active repair & maintenance work, emergency response protocol testing
- Supports HR in the communication, coordination, and celebration of employee milestone moments, including service awards and promotions
- Coordinates monthly Town Halls, and partners with Managing Director on Leadership communications and events such as Town Halls, Coffee Chats, and monthly Leadership news publications

About You:

- Ability to work independently under mínimal supervision and direction
- Strong interpersonal skills and relationship building skills
- Diplomacy in understanding needs of others
- Keen sense of priority and time management
- Action oriented with high accountability & ownership

Perks & Benefits
- Annual leave of 3 weeks, and incremental vacation entitlement based on tenure
- Six paid sick days per year
- 1 Wellness Day per QTR
- 12 additional paid holidays per year
- Day 1 enrollment into DCPP with 3% employer contribution
- Day 1 eligibility to participate in RRSP including up to 3% employer match
- Day 1 Medical/Dental/Vision eligibility with up to 80% coverage
- Employer paid life insurance & AD&D worth 1-year annual earnings
- Short and Long-Term Disability eligibility
- Discounted gym membership
- 60% clothing discount
- Levi Strauss & Co. is committed to equal employment opportunity, affirmative action, and recruiting and maintaining a workforce that welcomes and respects people from diverse backgrounds while enabling our employees to make an impact. We value the unique combination of talents, experiences, and perspectives of each employee, making our collective success possible._

LOCATION

Markham, ON, CAN

FULL TIME/PART TIME

Full time

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