Admin, Contracts

2 weeks ago

Mississauga, Canada City of Mississauga Full time

Req ID: 23809

Vacancy Type: Permanent

Number of Positions: 1

Closing Date: 08/31/2023

**Job Summary**:
Reporting to the Supervisor Facilities Maintenance Contracts, this position performs contract/vendor administration for the Structural & Site Services team for city-wide facilities, some of the contracts this team manages include: roofs, remediation, windows, pavement, overhead doors, man doors and hoists, to name a few.

**Duties and Responsibilities**:

- Manage the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure.
- Prepare effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts.
- Ensure that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests.
- Ensure contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City.
- Monitor contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies.
- Respond to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards.
- Manage and coordinate applicable preventative maintenance (PM) as per contracts.
- Conducts inspections and maintain the appropriate records.
- Drive proactive problem-solving and root cause investigation when applicable.
- Develop and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication.

**Skills and Qualifications**:

- Post-secondary education in Architecture, Structural/ Mechanical Engineering or related fields.
- 3-5 years related experience
- Excellent oral and written communication skills.
- A valid driver's license with access to a vehicle.
- Proficient with Microsoft Office and CMMS.
- May require climbing ladders and working at heights.
- Exposure to computer keyboards and screens.
- Hybrid office environment with regular site visits.

Hourly Rate/Salary: $ 74,817.00 - $ 99,758.00

Hours of Work: 35

Work Location: 950 Burnhamthorpe Rd W

Department/Division/Section: CPS/Corporate Services Dept, CPS/Facil & Property Mgmt Div, Energy Mgt & Facilities Mntce

Non-Union/Union: Non Union

All personal information is collected under the authority of the Municipal Act.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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