Coordinator, Conference Centre

6 months ago

Calgary, Canada Brookfield Properties Full time

Location

Fifth Avenue Place - 420 - 2nd Street SW

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

**Job Description**:
DESCRIPTION:
Reporting to the Assistant Property Manager, this position involves a variety of different services and customer relations. Fifth Avenue Place, Cirrus, is a new conference center and tenant lounge, servicing our tenant base at the property. The center is able to host multiple events at one time. Working hours are mainly weekday shifts during business hours and the occasional weekends may be required from time to time in line with scheduled functions (flexible hours with some evening or possible weekend work will be required).

RESPONSIBILITIES:
- Liaison with tenants to complete bookings, tours, and provide event planning support.- Executing professional room set-up styles in a timely fashion, requiring heavy lifting of tables and chairs for functions held by high-end clientele.- Timely delivery, set-up, and removal of display tables, chairs, event podiums, and sound systems to other areas in the building when requested.- Overseeing functions in addition to in progress and interacting with all clientele with a high level of professionalism to ensure all needs are met.- Technical set-ups involving laptop connections, projection, sound systems, microphones, and other IT equipment.- Bartending on occasion, carrying out general maintenance and cleanliness of the preparation and function areas (i.e.: dishwashing, clearing tables).- Completing daily set-up, take-down of beverage and food stations, and clearing and cleaning the Pre-Function area.- Supporting the Building Services department when required and other duties as assigned.- General security of the facility, opening and securing depending on shifts, monitoring any unusual traffic, and ensuring all valuable equipment is monitored and/or locked up.- Some administration support and/or inventory work may be required.- Assisting as back-up at Reception from time to time.- Assisting with budget preparation.- Managing inventory of supplies.- Cost tracking and arranging billings.- Building relationships with various vendors and caterers in order to achieve a high level of service in the center.

QUALIFICATIONS

SERVICE / PERSONAL SKILLS:
Strong level of professionalism in dealing with our corporate clients, strong service orientation, excellent interpersonal skills, highly organized, and the ability to work in a fast-paced team environment with mínimal-to-no supervision describes the ideal individual for this role. Characteristics such as honesty, professionalism, integrity and professionalism, teamwork and initiative, excellent oral and written communication skills, and strong attention to detail are essential to this position.

EXPERIENCE & TECHNICAL SKILLS:- A basic understanding with a technical aptitude in the operation of various audio sound systems and visual equipment.- Computer Software understanding including Microsoft Word, Excel, PowerPoint, and other Windows Applications, is an asset.

EDUCATION / DESIGNATIONS / LICENSES:
- Completion of Grade 12 Diploma or equivalent- Pro-Serve Certification - is an asset but not a requirement - training to be provided.

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