Administrative Services Assistant

4 weeks ago


Lethbridge, Canada Agriculture and Agri-Food Canada Full time

Agriculture and Agri-Food Canada - Science and Technology Branch
Lethbridge (Alberta)
CR-04
$57,217 to $61,761
For further information on the organization, please visit Agriculture and Agri-Food Canada

Discover the interesting work we do at Agriculture & Agri-Food Canada Videos

**Closing date: 21 October 2024 - 23:59, Pacific Time**

**Who can apply**: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

**Important messages**:
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

As one of Canada's Best Diversity Employers, Agriculture and Agri-Food Canada (AAFC) is proud to celebrate our achievement in creating a diverse, respectful, and positive workplace where all employees are valued and recognized for their unique qualities, ideas, voices and perspectives. We are dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, colour, religion, sex, age, disability, sexual orientation, gender identity or expression, socio-economic background or lived experience. By embracing diversity and inclusion, our department ensures broader discussions, better decisions, and a more positive workplace.

**Duties**:
Are you efficient? Organized? Do you like to perform various administrative tasks? Above all, you enjoy providing support and assistance to your team members

This position is for you

As an Administrative Services Assistant, you will be responsible for supporting the following services for the Associate Director’s Office at the Lethbridge Research and Development Centre:

- Provide administrative support services to the Associate Director’s Office.
- Provide administrative support services to the Safety Coordinator.
- Review and track forms to obtain approvals for various requests (including travel, conference attendance, training, and inspection reports).
- Review and track publications and copyright requests for approval.
- Sort and classify paper documents or electronic files.
- Document and maintain up-to-date tools and information guides.
- Prepare, record and distribute agendas and minutes for multiple committee meetings.
- Provide support for employees submitting travel requests and expense reports.

**Work environment**:
AAFC is committed to diversity and inclusion. We have several networks dedicated to ensuring that the department continues to grow as an inclusive, accessible, respectful and diverse workplace. All employees are encouraged and welcomed to join the networks and participate in their activities and events.
- The Gender and Sexual Diversity Inclusiveness Network.
- The Indigenous Network Circle.
- The Managers' Community.
- The Persons with Disabilities Network.
- The Student Panel of Representatives for Orientation, Unity and Training.
- The Visible Minorities Network.
- The Women in Science, Technology, Engineering and Mathematics Network.
- The Young Professional's Network.

**Intent of the process**:
Immediate need: 1 full-time permanent position.
- Please note that this position requires on-site presence in Lethbridge, Alberta.

In the event that an employee of the public service is qualified through this process, and there is a temporary need, they may be considered for acting, deployment, assignment or secondment opportunities.

**Positions to be filled**: 1

**Information you must provide**:
Your résumé.

Secondary school diploma or acceptable combination of education, training and/or experience.

Degree equivalency

Experience planning, organizing and prioritizing work within an office environment.
Experience preparing, editing, formatting, tracking and reviewing a variety of documents and correspondence.
Experience in the provision of administrative support.
Experience using MS Outlook, MS Excel and MS Word.

**The following will be applied / assessed at a later date (essential for the job)**:
English essential

Information on language requirements

Initiative
Effective Interpersonal Relations
Adaptability
Attention to Detail
Written Communication

**The following may be applied / assessed at a later date (may be needed for the job)**:
Diploma or certificate from a recognized post-secondary institution with acceptable specialization in office administration, business administration or a field relevant to the position.

Degree equivalency

Experience in providing guidance and information in written and verbal communications.

Problem Solving

Information on employment equity

**Conditions of employment**:
Reliability Status security clearance

Ability and willingness to work overtime.

**Other information**:
The Public Service of Canada



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