Property Management Administrative Assistant
3 weeks ago
Ottawa area Property Management Company looking for an Administrative Assistant to work in a busy and rewarding environment.
We are looking for a team player who is self-motivated, hardworking, computer literate, has strong communications skills and the ability to stay calm and friendly in stressful situations.
**Responsibilities**: Duties may include assisting with:
**RENTALS**
- Inform declined applicants and arrange return of LMR
- Produce and collect leases and all required move-in documents
- Provide rental and lease related documents to Res Admin Assistant for paper and e-filing
- Process vacates
- Process sublets and assignments
- Process Mission rentals and serve as contact point for Mission staff
**COMMUNICATIONS/TENANT RELATIONS**
- Pursue tenants for collection of late or bounced rent
- Produce memos and letters as needed by PM
- Provide move-in package and by-law tenant information package to new tenants
- Prepare Parking, Storage, and AC agreements
- Approve Parksafe permit requests
- Maintain clear records of parking assignments as SPACE is inadequate to do so (parking spreadsheet updates and auditing)
- Provide important communication documents to Res Admin Assistant for paper and e-filing
**ACCOUNTING**
- Submit all tenant adjustments (move-in, PAP, credits, parking adjustments, chargebacks etc.)
- Provide rental statements to tenants upon request
- Distribute completed financial statements
- Process POs and invoices upon request
- Code, distribute, file EFTs and rent supplement payments
- Produce cheque requisitions and distribute refund cheques to tenants where required
- Send daily and monthly reports of credit card transactions
**OPERATIONS**
- Add/remove properties and staff members from Suitespot
- Add service requests to Suite Spot
- Assist with closing/opening duties when a property is sold or added to the portfolio
- Issue fobs, update buzzer boards
**LEGAL**
- Prepare and distribute N4s, N1s, N5s
- Correspond with paralegal
- Review and catalogue security camera footage when required
- Assist with utility account changes when requested by PM
**OFFICE AND FILING**
- Responsible for ensuring that important documents are properly filed, either by doing the filing or checking on the res assistant’s work when applicable
- Cover reception duties as required
- Deal with all incoming mail to res admin
**COMMERCIAL**
- Handle most commercial admin matters for buildings that are primarily residential such as issuance of statement of charges each year, issuance of OPC recovery statements when requested by financial analyst
- Serve as additional contact point between PM and Commercial Tenants when needed
- Assist in rent collection from commercial tenants when needed
**And other duties as required.**
**Benefits**:
- Extended health care
- Paid time off
Schedule:
- 8 hour shift
Work Location: One location
-
Property Administrator
4 weeks ago
Ottawa, Canada Apollo Property Management Full timeWe are currently looking for a Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to...
-
Commercial Property Administrator
1 month ago
Ottawa, Canada Apollo Property Management Full timeWe are currently looking for a Commercial Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would...
-
Property Manager
1 month ago
Ottawa, Canada Apollo Property Management Full timeWe are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...
-
Property Manager
1 month ago
Ottawa, Canada Apollo Property Management Full timeWe are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...
-
Administrative Assistant
1 month ago
Ottawa, Canada Apollo Property Management Full timeWe are currently looking for an Administrative Assistant to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to...
-
Assistant Property Manager
4 weeks ago
Ottawa, Canada Complete Condo Management Ltd. Full timeCompete Condo Management Ltd. (CCM) We are a Property Management Company focused on providing a complete condo management experience for your Condominium Corporation. We are a group of Property Managers, Real Estate Investors, Condo Owners, and Project Managers that have brought our expertise and experiences of the market place together to bring about change...
-
Property Manager
1 month ago
Ottawa, Canada MetCap Living Management Inc Full time**MetCap Living Management Inc. is one of Canada’s largest private third party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, **Quebec, Nova Scotia and New Brunswick.** **We are currently...
-
Property Administrative Assistant
4 weeks ago
Ottawa, Canada CONDOMINIUM MANAGEMENT GROUP Full timeAdministrative Assistant: An administrative Assistant is required for busy high-rise condominium in the Hog’s Back area. The Administrator will interact daily with unit owners, tenants, and contractors. This is an on-site position, Monday to Friday (8 a.m. to 12 noon). The site hours can be negotiated. In this role you will: Report to the Property Manager...
-
Property Manager
3 weeks ago
Ottawa, Ontario, Canada MetCap Living Management Inc Full timeMetCap Living Management Inc. is one of Canada's largest private third party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick.We are currently seeking a...
-
Service Administrator
1 week ago
Ottawa, Canada Sleepwell Property Management Full timeSleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...
-
Service Administrator
5 days ago
Ottawa, Canada Sleepwell Property Management Full timeSleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...
-
Property Administrator
1 month ago
Ottawa, Canada CONDOMINIUM MANAGEMENT GROUP Full time**About the Position** This position works within the Resource & Compliance Department, the mandate for which is to provide support to Condominium Managers focusing on reporting obligations under the amended _Condominium Act, 1998_ as well as providing administrative support to CMs and their portfolios. The opportunity exists in this role to build a...
-
Property Administrator
4 weeks ago
Ottawa, Canada CONDOMINIUM MANAGEMENT GROUP Full time**About the Position** This position works within the Resource & Compliance Department, the mandate for which is to provide support to Condominium Managers focusing on reporting obligations under the amended _Condominium Act, 1998_ as well as providing administrative support to CMs and their portfolios. The opportunity exists in this role to build a...
-
Property Administrator, Operations
4 weeks ago
Ottawa, ON, Canada MetCap Living Management Inc Full timeMetCap Living Management Inc. is one of Canada’s largest private third party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick. We are currently seeking a...
-
Property Manager
4 weeks ago
Ottawa, ON, Canada MetCap Living Management Inc Full timeMetCap Living Management Inc. is one of Canada’s largest private third party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick. We are currently seeking a...
-
Commercial Property Administrator
1 month ago
Ottawa, Canada Bona Building & Management Full timeWe are a property management company in Ottawa, looking to hire a Commercial Property Administrator! **Duties and Responsibilities**: This position will offer support that will differ day by day. The following are tasks that exemplify the diversity of this entry level position. - Provide support to the accounting department as needed. - Meticulous...
-
Administrative Assistant
1 month ago
Ottawa, Canada Reid Management Full time**Position**: Administrative Assistant/ Reception **Reports to**: Property Manager & Board of Directors **Purpose**: To carry out/or oversee all functions related to administration of the property. **Responsibilities**: - Prepare reports and correspondence for the Manager and the Board of Directors - Assist the Manager and Superintendents in day-to-day...
-
Property Administrator
18 hours ago
Ottawa, Canada The Anglican Diocese of Ottawa Full time**Role Summary**: The Property Administrator will support the Director of Property and Asset Management in overseeing and maintaining the property assets of the Anglican Diocese of Ottawa. This role involves assisting with the day-to-day operations related to property and asset management, coordinating maintenance and repair activities, aiding in strategic...
-
Property Manager
1 month ago
Ottawa, Canada Gallivan Asset Management Full timeTitle: Part-Time Property Administrator **Job Type**: Part-time Main Office Location: Nepean, Ontario In this role, you will serve as a point of contact between the property owner and tenants. A list of position details is provided below. Position details: - Attracts tenants by advertising vacancies when leases expire, explaining advantages of location...
-
Condominium Property Manager
4 weeks ago
Ottawa, Canada Complete Condo Management Ltd. Full timeCompete Condo Management Ltd. (CCM) We are a Property Management Company focused on providing a complete condo management experience for your Condominium Corporation. We are a group of Property Managers, Real Estate Investors, Condo Owners, and Project Managers that have brought our expertise and experiences of the market place together to bring about change...