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Property Administrator

4 months ago

Ottawa, Canada The Anglican Diocese of Ottawa Full time

**Role Summary**:
The Property Administrator will support the Director of Property and Asset Management in overseeing and maintaining the property assets of the Anglican Diocese of Ottawa. This role involves assisting with the day-to-day operations related to property and asset management, coordinating maintenance and repair activities, aiding in strategic planning and project implementation, and performing administrative tasks to ensure efficient office operations.

**Key Responsibilities**:
**Assistance in Property Management Operations**:

- Help coordinate the upkeep and maintenance of diocesan properties, including churches, cemeteries, rectories, chapels, housing, and community ministry facilities.
- Support the communication between internal stakeholders (clergy, parish wardens, treasurers) and external contractors and service providers.
- Assist in monitoring building conditions, facilitating timely repairs and maintenance, and ensuring compliance with all lease agreements.

**Support in Strategic Asset Management**:

- Aid in the management and tracking of property assets in alignment with the diocese’s strategic plans.
- Assist with financial analysis, budgeting, and forecasting related to property management.

**Project Support**:

- Help organize resources for real estate projects, including scheduling and coordinating with project managers and contractors.
- Participate in site visits and project meetings to ensure progress aligns with plans.

**Administrative Support**:

- Manage and maintain property files and documentation to ensure they are up-to-date and easily accessible.
- Answer telephone calls and respond to inquiries from parishes,
- Schedule and coordinate meetings, prepare agendas, and take minutes during meetings related to property management.
- Provide clerical support such as data entry, copying, scanning, and filing important documents.

**Financial Analysis and Support**:

- Perform basic financial analysis from a property perspective to help guide property-related decision-making.
- Assist the Finance Department with property-related financial tasks as required, including the preparation of cost analyses and budget reports.

**Required Education and Experience**:

- Post secondary credentials in business, administration, or a related field preferred.
- Experience in property management or administrative support in property-related fields.
- Familiarity with property management software and Microsoft Office Suite.

**Skills and Competencies**:

- Strong organizational and time management skills.
- Effective communication and interpersonal skills.
- Proactive and capable of working independently as well as part of a team.
- French is an asset

**Compensation**: $45,000 - $55,000 annually, Extended Health Benefits and Defined Benefit Pension

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-07-02