Administrative Assistant

3 weeks ago

Collingwood, Canada The Osler Bluff Ski Club Full time

**THE OPPORTUNITY**

**DUTIES AND RESPONSIBILITIES**:

- Build and maintain relationships with other Club staff and Board members, where applicable.
- Interact and converse with members, guests, and other employees in a friendly, courteous, and co-operative manner. Maintain a positive and helpful attitude towards members, guests, and other employees.
- Warmly greet and assist members and guests. Enquire if they have any questions or require assistance and respond in a professional, courteous manner.
- Provide administrative support for General Manager, and Facilities and Development Manager. Supports other managers from time to time.
- Reception and general office duties to include answering phones, directing calls, ordering catering, coordinating office upkeep, etc.
- Schedule meetings as required by management and Board.
- Prepares and distributes the annual Operational Calendar.
- Support the coordination, preparation of meetings where requested to do so.
- Support the coordination, preparation of all shareholder’s meetings, including Annual General Meeting and any Special Meetings of Shareholders.
- Assist in budget preparation and updates.
- Responsible for the management and distribution of Club keys and access codes.
- Assist managers with correspondence, copying, scanning, and managing calendars.
- Respond to general enquiries, forward messages, and redirect calls as appropriate.
- Receive payments from members and submit daily deposit reports.
- Assist with accurate member information in JONAS database.
- Complete opening and closing duties as required.
- Responsible for Patrol calls and logs in the winter season.
- Supports the Member Guest Experience desk in the ski season.

**QUALIFICATIONS**
- Minimum of five (5) years of experience in an administrative role preferably in a member-based club or hospitality setting.
- Successful completion of a College Diploma in Business Administration or related field would be preferred.
- Advanced proficiency is required in the use of MS Word, Excel, PowerPoint, and MS Outlook. Experience with JONAS would be an asset.
- IT skills such as trouble shooting and software updates would be an asset.
- Ability to perform and communicate in a highly professional and effective manner in a fast-paced environment.
- High level of critical and logical thinking, analysis and/or reasoning.
- Strong time management skills.
- Proven ability to work to tight deadlines with strong judgement and decision-making abilities.
- Detail oriented with excellent proofreading skills.
- Perform all tasks safely in accordance with health and safety policies. Flexible, adaptable, and able to execute a range of job duties and changing priorities.
- Possess excellent written communication skills.
- Experience dealing with IT systems (Teams, database software, etc.)
- Possess professional maturity and impeccable integrity.
- You have the commitment to Osler Bluff Ski Club’s values and vision.

Hours of work: June, July and August - Monday to Thursday

Shoulder Season - Monday to Friday

Ski Season - Wednesday to Sunday including holidays
- Osler Bluff Ski Club values the unique skills and experiences everyone brings to the Club, and we are committed to creating and maintaining an inclusive and accessible environment for everyone._
- We welcome all resumes. If you require accommodations during the recruitment and selection process due to a disability, please contact the Human Resources Department. _ _We will work with you to provide a positive recruitment experience in a confidential manner._

**Job Types**: Full-time, Permanent

**Salary**: From $21.00 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Blue Mountains, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

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