Administrative and Events Assistant, Hunter Hub for

3 weeks ago

Calgary, Canada The University of Calgary Full time

**Position Overview**

Created with a transformational gift from the Hunter Family Foundation in 2017, the Hunter Hub for Entrepreneurial Thinking is UCalgary's community innovation hub that transforms lives and economies through fostering entrepreneurial thinking in students, faculty and the community. Our mission is to cultivate and support game-changing innovators and accelerate their ideas from conception to impact. Located in the Vice-President Research portfolio, the Hunter Hub contributes directly to the University of Calgary's strategic vision to be the most entrepreneurial university in Canada.

Reporting to the Manager, Facilities, and working in collaboration with the Office of Vice President (Research), the Hunter Hub operations team, and across all innovation areas and faculties of the university, the Administrative and Events Assistant will ensure smooth, efficient, and effective operations of the Hunter Hub related to facilities and events.

**Position Description**

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Receptionist duties in the Hunter Hub Collision space
- Provides relevant University of Calgary policy and program information to space clients, students, and community
- Organize and maintain all displays and presentation materials in the Hunter Hub Collision space and at external events, where required. Set-up and take down of events (ability to move light furniture at times)
- Maintain space bookings and events calendar; Maintain and set up the Collision Space as needed for events, hot desking; Submit requests for space and facility service as needed
- Ensure Health & Safety standards are met and initiate safety procedures for area needed for COVID or other situations including emergencies
- Support the execution of Hunter Hub events and programs (online and in-person) as required, including logistics and vendors; agendas, event briefs or programs; invitation and registration of guests, speakers and/or participants.
- Provides relevant University of Calgary policy and program information to space clients, students, and community
- Organize and maintain all displays and presentation materials in the Hunter Hub Collision space and at external events, where required. Set-up and take down of events (ability to move light furniture at times)
- Maintain space bookings and events calendar; Maintain and set up the Collision Space as needed for events, hot desking; Submit requests for space and facility service as needed; Ensure Health & Safety standards are met and initiate safety procedures for area needed for COVID or other situations including emergencies
- Support the execution of Hunter Hub events and programs (online and in-person) as required, including logistics and vendors; agendas, event briefs or programs; invitation and registration of guests, speakers and/or participants

**Qualifications / Requirements**:

- University degree required; Business administration, facilities, events management or operations focus an asset
- 2+ years of administrative or events experience (i.e. event facilities, catering, banquets) in the hospitality industry or internal University department required
- Collaborative, courteous relationship builder with exceptionally strong interpersonal and communication skills
- Proactive and energetic self-starter dedicated to superior client service and able to successfully manage multiple competing priorities with mínimal supervision and direction, who strives to exceed the needs of all stakeholders and partners
- Excellent verbal and written skills are required
- Knowledge of entrepreneurship (or experience as an entrepreneur) an asset
- Proficiency in computer programs including Microsoft Office Suite, and general knowledge and comfort working with other systems is required
- Database administration experience required; database management an asset
- Client-service orientation; Must be flexible and work well in a team environment
- Knowledge of the University culture and environment is an asset

**Application Deadline**: February 17th, 2023

**Additional Information**

This position is part of the AUPE bargaining unit, and falls under the **Operations Administration**_ Job Family, Phase 2_**.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our **Management and Staff Careers website**.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

**About the University of Calgary**

The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with t

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