Culture & People Coordinator

2 weeks ago

Calgary, Canada Vivo for Healthier Generations Society Full time

**Organization Overview**:
Vivo means ‘live’ and embraces and celebrates diversity, community and the common thread that unites us all - life. Vivo is a charity on a mission to raise healthier generations by empowering Canadians to achieve their optimal health whether they’re at home, school, work or in the community with us.

The Vivo for Healthier Generations Society operates a Research and Innovation Lab and Centre for Community Wellbeing, Recreation and Sport in the heart of north-central Calgary where we work with our community and partners to support them in living a healthier life

Our roots began as a regional recreation centre in North Central Calgary. Over 16 years Vivo has grown into a well-utilized and beloved community hub with underpinnings in research and innovation to support individuals and whole communities to be more active and socially connected. In 2023, we are launching 117,000 square feet of new and renovated spaces, which will include a signature indoor park, aquatics upgrade, expanded boutique-style fitness, vital community spaces and a social research and innovation lab.

As a registered charity, Vivo is responsible for generating annual revenues of $7 million+ and undertaking fundraising and sponsorships to cover operating budgets, transfers to reserves for capital maintenance and equipment, investments in research and community development initiatives like the Vivo Play Project, and any other special projects that advance our charitable purposes, including the $60 million capital campaign for our upcoming expansion.

**Role**:
As a key member of the Culture & People department, the Culture & People Administrator will be responsible for providing strong administrative support and advice to employees and leaders on a comprehensive range of Human Resource functions including full cycle recruitment, payroll and benefits administration, coordinating training events, maintaining confidential documents, providing general support to the Culture & People Director and Consultant, and supporting additional projects as required.

**Term**: 12-month contract

**Reports to**:Culture & People Director

**Responsibilities**:
**Administration**:

- Update Culture & People related manuals, handbooks, documents as requested.
- Maintain Vivoverse (intranet) to ensure the most current information is stored and available.
- Under the direction of the Culture & People Director and Consultant, advise employees on a variety of HR policies and processes.
- Administer the Youth Grant process, including issuing employee declaration forms and uploading forms to Service Canada.
- Assist with administering the annual employee perspective survey.
- Coordinate and conduct exit interviews for front line employee-initiated departures.
- Coordinate and assist with conducting stay interview / surveys as required.
- Participate in the establishment and maintenance of an Employee Engagement Committee (Vivo Culture Club).
- Participate in special projects as assigned by the Culture & People Director.

**Talent Acquisition**:

- Administrate and execute full cycle recruitment including:

- Updating job descriptions as required
- Developing internal/external job postings and advertisements
- Forwarding all pre-screened resumes to appropriate hiring supervisor
- Scheduling interviews with hiring supervisor
- Participate in interviews as required
- Conducting reference checks
- Preparing letters of offer
- Prepare orientation packages and all other logistics pertaining to orientations.
- In collaboration with the Culture & People Consultant, coordinate, schedule and assist with performing new hire orientations.

**Employee Relations**
- Remain current on provincial employment standards legislation.
- Ensure compliance with the organization’s code of conduct, employment legislation and company culture & people policies.
- Inform the Culture & People Director of all contentious or harassment issues and provide administrative support during investigations in accordance to Vivo’s policies and practices.

**Payroll & Benefits Administration**
- Provide courteous, timely and accurate answers to employee questions, complaints, requests regarding payroll, benefits, pension, employment verifications, and general employment inquiries.
- Scan and upload new hire documents to Payworks.
- Maintain employee and payroll files and documents in accordance with policy and Alberta Employment Standards.
- Administrate employee benefits plan including enrollment, changes, and terminations.

**Compensation & Benefits**
- Administer compensation surveys
- Update job descriptions in conjunction with organizational changes

**Performance Management**
- Advise managers of upcoming probation period end dates, and provide them with the paperwork to complete.
- Support the Culture & People Director to administer and coordinate the annual performance reviews.
- Prepare and issues performance review forms to all employees as well as tracking c

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