AltaGas - Administrative Assistant
4 weeks ago
Job Description
AltaGas - Administrative Assistant
The Office of the Corporate Secretary plays a key role in providing efficient and valuable support to the Board of Directors of AltaGas Ltd. As an Administrative Assistant, you will support the Corporate Secretary, Sr. Paralegals and a Legal Assistant.
You Will:
Manage all aspects of quarterly board and committee meetings including:
Drafting meeting agendasDrafting minute templatesPosting board meeting material (electronic portal)Managing board calendar and conflicts, scheduling meetingsMeeting logistics (travel, accommodations, transportation ser vices, meeting setup/takedown, managing catering, booking meeting rooms/sites) for both local and offsite meetings and eventsPrepare itineraries for events as requiredPrepare and submit invoices and Directors’ expenses related to board meetingsTrack meeting attendanceProvide cost analysis and input for budgets and forcastsProvide support to Board members as required
Provide administrative support to Corporate Secretary, Sr Paralegals and Legal Assistants as required, including conversion of minute books to electronic files
You Have:
2-4 years of experience in a legal department or corporate secretary office Excellent written and oral communication skills with professionalism, tact and diplomacy
Superior time management and priority-setting skills
Capability of handling confidential information/situations with appropriate judgement
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Knowledge of Diligent Boardbooks an asset
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