Contracts Clerk

2 weeks ago

Victoria, Canada Community Living BC Full time

**_We are proud to be selected as one of _**_B.C.'s Top Employers_**_ once again_**

**If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you**

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of _Communities of belonging, lives with connection_.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

**The Role**:
As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:

- Preparing, administering and monitoring contracts for the delivery of CLBC supported services and funding in accordance with current legislation, contract specifications, and agency policy and procedures within a regional area.
- Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
- Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
- Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
- Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
- Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
- Liaising with Quality Service Analysts for initial, renewal and modification contracts
- Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority in accordance with CLBC policy and procedure
- Resolving transactions that are not in compliance, referring complex transactions to the supervisor
- Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

This is the role for you if you are an administrative professional that:

- has excellent attention to detail
- enjoys working collaboratively
- has excellent listening skills
- is able to clearly communicate to a wide range of individuals
- has strong organizational and time management skills
- is able to manage several concurrent tasks

**Qualifications**:

- Grade twelve diploma or equivalent education
- A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
- Strong MS Word and MS Excel skills
- Typing speed of 50WPM

**Hybrid work** Combines on-site office work with flexibility to work from home once a week within BC after passing a 6 month probationary period.

**Additional Info**:
Team: South Vancouver Island, Local 4
Status/Term: Auxiliary. Anticipated 70 hours bi-weekly to March 31, 2024
Classification/Salary: Clerk R11 - Position starts at $25.28 per hour

**_ The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination._**

**Closing date June 16, 2023

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