Events and Activities Coordinator, Programming

3 weeks ago

Ottawa, Canada University of Ottawa Full time

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

**Position purpose**:
Assists in the planning of all Bilingual, French and English, sociocultural and educational programming (Programming) on the central and satellite campuses, as well as within the Carrefour francophone. Responsible for the successful operational coordination, logistics and execution of all Programming activities and in so doing provides our students with an extraordinary student experience and contributes to all campus stakeholders’ sense of belonging. The incumbent contributes to the support and enhancement of wellness and Recreation's mission, image and reputation with key internal stakeholders as well as with key members and groups outside the University.

**In this role, your responsibilities will include**:
Participates in the strategic planning process for Programming in order to ensure that critical operational elements which will contribute to the successful delivery of activities are integrated, and to ensure ongoing engagement with and awareness of overall Programming objectives.
Responsible for the coordination and orchestration of events and activities in collaboration with key partners; ex: Conventions and Reservations, wellness and Recreation's Technical Services, Sports, and Housing Services, and Corporate Communications and Faculties using project and event management techniques to prepare detailed schedules and to identify critical dates and deadlines that will ensure the Programming events and activities are delivered on time and within approved budgets.
In collaboration with Faculties, Student Associations, UOSU and GSAED Executives and other key internal Services, contributes to the successful operations, planning, coordination, logistics and execution of all Welcome Week activities designed to 2 welcome our students and assist them in successfully integrating student life on campus. Participates in the development of mechanisms to help identify the needs and interests of our student population that will help guide sociocultural and educational Programming, measure client satisfaction, analyse results and make recommendations that will inform future Programming for Welcome Week.
Arranges venue preparations and negotiates facility arrangements both on and off campus; as well as identify and coordinate University support services such as Conventions and Reservations, Physical Resources, Protection, Multi-Media Distribution, Housing and other areas as needed for events and activities.
In collaboration with Procurement Services, assists the Manager, Programming in the preparation of Service Contracts and Agreements.
In collaboration with wellness and Recreation’s Marketing and Communication officer and with the Communication Directorate, assists and supports the Programming Manager to ensure error-free correspondence and promotional materials such as programs, invitations, ads, web site, and presentations for events with the objective of upholding the positive image of uOttawa and its activities.

**The incumbent must be available to work a flexible schedule including some evenings and weekends**

**What you will bring**:
A postsecondary education in the field of Event Management and Planning or a combination of related studies and experience.
Knowledge of generally accepted social and University procedures of etiquette and protocol, an asset.
A minimum of 3 years experience in the planning of public events that includes the operational coordination, logistics and execution of such events.

Excellent organizational and time management skills.
Experience and demonstrated ability in the management of several projects at the same time.

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