Coordinator, Event Planning
3 weeks ago
The Royal Canadian Mint is hiring a Coordinator, Event Planning & Logistics who can thrive in a dynamic and inclusive environment.
Reporting to the Director Corporate Governance & Linguistic Services, the Coordinator, Event Planning & Logistics is responsible for supporting compliance with statutory and regulatory requirements while leading all logístical and administrative matters related to the Mint’s Board of Directors.
**Essential Duties and Responsibilities**:
- Plans and executes Board of Directors related events and activities, virtually or physically in an environment that prone confidentiality & discretion.
- Manages all financial matters related to Board activities, including vendors relationships, procurement, account payables and budget monitoring.
- Manages all logistics for regular, special, preparatory or teleconference meetings of the Board and its Committees (catering services, simultaneous translation, audio-visual requirements, hotel reservations and conference room rentals, etc. as required) including developing plans for potential event venues and makes strategic recommendations to the Corporate Secretary and President & CEO.
- Develops and maintains a Mint Board of Directors Administrative Procedures Manual while aspiring to continually improve efficiencies and automate processes.
- Provides direct support to the members of the Board of Directors as well as the Corporate & Legal Affairs leadership team.
**Requirements**:
- College diploma or certificate in related area (event planning, communications, administration) or a combination of education and relevant work experience will be considered.
- Minimum of 5 years of related business experience and administration experience.
- Problem solving and creative solutioning.
- Advanced skills in Microsoft Office Suite (Word, Excel and PowerPoint, Adobe).
- Strong knowledge of virtual Collaboration Tools such as Zoom, Skype and others.
- Superior written and oral communication skills.
- Strong organizations and time management skills.
- Bilingualism (English and French) mandatory.
The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.
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