Events Coordinator

3 weeks ago

Ottawa, Canada University of Ottawa Full time

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

**Position purpose**:
**Reporting to the Senior Manager, Business Operations**:
Plan, manage and promote events that engage students, raise awareness, foster ties between strategic partners and the campus community, support recruitment and increase student satisfaction.

**In this role, your responsibilities will include**:
Plan and design, for the entire faculty or service, various on
- and off
- campus events that engage students, raise awareness, build ties between strategic partners and the campus community, support recruitment, and increase student satisfaction. To this end, discuss with clients, identify requirements and deadlines, set budgets, plan and coordinate all the steps required to conduct the event.
Organize and manage all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervise the running of these events and remain available to resolve any problems that might arise. Welcome guests and act as a University representative and host for each event.
Hire and train individuals, such as volunteers and caterers, and coordinate and supervise their work to ensure that they carry out their duties as directed and to the required standard.
Manage budgets related to the organization and running of events, while staying within budget limits and complying with related policies, regulations and procedures.
Participate in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.

**What you will bring**:
College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience
Minimum five years’ experience in a similar role
Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event
Strong interpersonal and communication skills
Excellent problem-solving skills
Ability to work well under pressure and meet strict deadlines
Self-reliance and good judgment
Project management experience
Experience in supervising teams and volunteers
Knowledge of budget management policies and practices
Strong organizational skills
Ability to work outside normal working hours
Bilingualism - French and English (spoken and written)

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

**Initiative**: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

**Client Service Orientation**: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

**Teamwork and Cooperation**: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

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