Contract Administrator

5 days ago

Vancouver, Canada Arbutus Properties Full time

**Contract Administrator**

Arbutus Properties is a leading commercial and residential development company, offering a dynamic work environment, attractive compensation and benefits package, and vast opportunity for advancement. We are currently seeking an experienced **Contract Administrator**with a strong work ethic, a team-oriented mindset, and the skills to assist in the contract management of projects across western Canada.

**Salary Range**

$70,000 - $120,000

**Summary**

**Responsibilities**
- Review and administer contracts for both multi-family residential and commercial construction projects.
- Provide guidance on contract interpretation, risk management and gaps
- Develop and implement contract administration procedures, such as maintaining and tracking contract documentation including change orders, invoices, claims and other relevant data. Ensure files are accurate and complete for audits and reporting.
- Work closely with project managers to manage project timelines, costs, and compliance.
- Collaborate with project teams to monitor contract performance to ensure subcontractors meet contractual requirements.
- Review and advise on contract terms that must be adhered to by the Company.
- Responsible for supporting the contract tendering process, from the creation of tender requests to the review of tender submissions, and related correspondence with subcontractors This includes managing the prequalification process for trades and suppliers.
- Verify that acceptable insurance coverage, bonds and performance securities, if required, are obtained prior to contractor mobilization and are maintained until contract completion.
- Expedite contractor administrative submittals.
- Communicate with stakeholders to raise awareness of contract provisions, vendor performance and compliance with contractual terms and conditions, identification of on time delivery and savings opportunities, schedule optimizations in conjunction with Project Control function, and claims or cost avoidance strategies.
- Preparation, administration, and negotiation of change and claims documentation, as well as assessing claims and variations to provide recommendations on contractual recourses.
- Review RFIs and daily reports for potential issues.
- Participate in the review and approval of contractor progress payments / proper invoices; proactively interrogate contractor entitlement following receipt of demands for payment or draw downs on allowances and contingencies, validating payments to vendors per contract terms and proactively coordinating with finance dept on this process.
- Review contractor progress reports for potential commercial impacts and advise project management team accordingly.
- Support Project Managers to assess contractor progress and cost data.
- Facilitate progress reviews and meetings as required and publish minutes of meetings.
- Facilitate initial project turnover to the construction team as well as contract close-out; confirm that all commercial, documentary and technical requirements are met or reconciled prior to substantial completion.
- Coordinate the impact of the changes to the contract and documents these changes identified through the change control procedure.
- Provide guidance on financial and contractual matters pertaining to contracts.
- Participate in special projects and take on other duties as needed.

**Requirements**:

- Degree in Engineering, Business, Supply Chain Management, or other industry related field along with 5+ years of experience
- Basic knowledge of procurement regulations, policies, and practices.
- Specialized courses or experience in pricing, contract law, negotiations, and accounting.
- Possess extensive knowledge and experience in contract management and applies that knowledge and experience to improve project performance.
- Working knowledge of engineering/construction industry contracting practices, policies, and procedures.
- Proficient in the use of technology platforms - knowledge of Yardi is an asset.
- Excellent oral and written and interpersonal communication skills.
- Experience in administering and interpreting contract types, fee arrangements and contract terms.
- Experience in developing, presenting, and recommending potential solutions to contractual problems to management.
- Work constructively with the team to ensure contract requirements are resolved and team goals are met.
- Exceptional analytical skills and high attention to detail.
- Highly organized, results-oriented and able to work in a multi-functional team environment.

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