Administrative Coordinator for Contract Management
6 days ago
**About the Role:**
We are seeking an experienced Administrative Coordinator to join our team in Vancouver Coastal West. As a key member of our organization, you will play a vital role in managing various administrative and financial documents.
**Job Summary:**
The successful candidate will be responsible for processing contracts, providing reception and switchboard services, and offering administrative support to staff. This is a great opportunity for an administrative professional who enjoys staying organized and excels at managing multiple tasks.
Key Responsibilities:
- Contract Management: Prepare, administer, and monitor contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area.
- Maintain a computerized status log and database of all regional contracts and provide up-to-date reports.
- Maintain physical and electronic files for people with developmental disabilities and their families, along with a general filing system.
- Provide word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information.
- Greet, screen, and direct families and persons with developmental disabilities to appropriate offices and agencies for service.
- Liaise with Quality Service Analysts for initial, renewal, and modification contracts.
- Verify that backup and source documents are accurate, complete, and compliant and are approved by appropriate spending authority per CLBC policy and procedure.
Qualifications:
- A Grade 12 diploma or equivalent education.
- A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping).
- Strong MS Word and MS Excel skills.
- Preference may be given to candidates with experience processing contracts.
- A typing speed of 50WPM.
**What We Offer:**
- An estimated salary range of $55,000 - $65,000 per year.
- The opportunity to work in a dynamic and supportive team environment.
- Access to ongoing training and development opportunities.
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