Canada Accounts Payable Supervisor
2 weeks ago
Canada Accounts Payable SupervisorCanada Accounts Payable Supervisor
Position Title: Accounts Payable Supervisor
FLSA Status: Non-Exempt
Reports to: Accounting Manager
Manages: Self, Collaborate all branch Admin & external vendor
GENERAL SUMMARY
The Account Payable Supervisor is responsible for overseeing all vendor, union and wire payments for the entity maintaining terms of payment and good cash flow planning practice. Coordinating timing and instructions for compliance with critical parties like union, subcontractor wires, EE wires, vendor accounts with key stakeholders - Branch Admin, Branch Managers, Canada Team Management, Payroll, Vendors directly.
ESSENTIAL JOB FUNCTIONS
AP Cycle:
- Weekly subcontractor, EFT’s, union expense (upload file for payroll) payments;
- Weekly cheque run and cash flow report maintenance of outgoing funds planning facilitating cash management updates by Controller;
- Weekly Concur (employee expense) payment processing;
- Initiate payroll wires with urgency as needed;
- Verify accuracy of voucher entries, posting, and signature approval. Ensuring and maintaining signature logs for approvals & delegations according to company LOA;
- Reconcile AP subledger period end, Full cycle AP for Corp related items;
- Prepare accruals for period end, communicate, coordinate to branches with EFT and subcontractor timing for period end accrual of expense to ensure job cost correct;
- Responsible for all AP and disbursement related samples for internal and external audit;
- CARM importation portal & reconcile accounts from multiple branch sources.
Other related duties:
- Customer setups for operational billing with urgency (Vendors set up by AR);
- Lead payment change projects as relevant for example bank change;
- Provide training to branch admin / support with knowledge and verification of coding / be a resource for branch AP administrators throughout Canada;
- Maintain lease documents for property lease and office lease payments, resolve landlord queries and document requests, coordinated with management team, book the invoices, and prepare the payments.
- Ensure compliance of job critical WSIB accounts (potential operation impact - removal from job site if non-compliant accounts) Maintain expected payments timing and schedule to reach out to relevant functions if missing detail was expected;
- Additional related duties as required
- Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern.
- Performs all duties as assigned and adheres to TEAM’s Core Values of:
- Safety First / Quality Always - In everything we do
- Integrity - Uncompromising standards of integrity and ethical conduct
- Service Leadership - Leading Service Quality, professionalism and responsiveness
- Innovation - Supports continuous growth and improvement
- Pride and Respect - For our customers, for each other and for all our stakeholders
- Teamwork - Global teamwork and collaboration.
JOB STANDARDS
QUALIFICATIONS
- Bachelor's degree with preference to Business or Accounting degree or College certificate
- 5+ years’ experience in full cycle Accounts Payable in multi-location and Unionize environment.
- Proficient in Microsoft Excel, Word
- Experience in JDE or D365 is an asset
- Ability to multitask and meet multiple project deadlines.
- Exceptional communication in person and over multiple branches East/West in Canada (UTC-8 Pacific to UTC-3:30 Newfoundland time zones)
- Excellent organizational and time management skills and ‘customer’ service mind set.
- Prioritize period end and compliance deadlines, working with confidential info as needed.
WORK CONDITIONS
- Days and hours of work are Monday through Friday 8:30 am to 4:30 pm. The position is in the office with some days working from home after a transitional period. WFH days are agreed and scheduled in advance and must be suitable to business needs.
- Work is conducted in a semi-private office/cubicle setting.
PHYSICAL REQUIREMENTS AND MENTAL REQUIREMENTS
- Ability to lift and carry 30 pounds.
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively.
- Ability to sit for prolonged periods of time with or without reasonable accommodation.
- Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations.
- Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties.
- Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations.
- Ability to maintain focus and multitask effectively.
This job description is intended to indicate the kinds of tasks and levels o
-
Accounts Payable Associate
6 months ago
Oakville, Canada CARLSBERG CANADA INC. Full timeTitle: Accounts Payable Associate Department: Finance Reports to: Controller **Company Background** Carlsberg Canada Inc. (CCI) is the Canadian Division of Carlsberg Breweries A/S which is the World’s 3rd largest brewer and one of the fastest growing brewers in the World. With over 100 beer brands in our portfolio Carlsberg sells beer in over 140...
-
Accounts Payable Clerk
6 months ago
Oakville, Canada CARLSBERG CANADA INC. Full timeTitle: Accounts Payable Associate Department: Finance Reports to: Controller **Company Background** Carlsberg Canada Inc. (CCI) is the Canadian Division of Carlsberg Breweries A/S which is the World’s 3rd largest brewer and one of the fastest growing brewers in the World. With over 100 beer brands in our portfolio Carlsberg sells beer in over 140...
-
Accounts Payable Clerk
4 weeks ago
Oakville, Canada Robert Half Full timeRobert Half is seeking Accounts Payable Clerk to join the team. Accounts Payable Clerk will report directly to Accounts Payable supervisor. Accounts Payable Clerk is required to work Monday to Friday 8:30 to 5:00. This is a great opportunity to gain A/P experience with an industry leading company. The Accounts Payable Specialist will be responsible for...
-
Supervisor, Accounts Payable
3 months ago
Oakville, Canada Fengate Asset Management Full timeOPPORTUNITY KEY FUNCTIONS & RESPONSIBILITIES **Accounts Payable/Receivable Management** - Manage all aspects of the accounts payable workflow, ensuring the timely and accurate processing of vendor invoices. - Verify and approve 500+ monthly invoices entries. - Set-up and maintain automated approval workflows in ERP system. - Prepare and manage bi-weekly...
-
Accounts Payable Administrator
2 weeks ago
Oakville, Canada EPCM SERVICES LTD Full timeThe EPCM Group is a global engineering, procurement, and construction management firm. Established in 1980, we deliver comprehensive solutions through Engineering Consulting, Automation, Spare parts supply, and cathode manufacturing. **Roles & Responsibilities**: As a Accounts Payable Administrator, you will be responsible daily accounts payable...
-
Accounts Payable Manager
6 months ago
Oakville, Canada Geotab Full timeWho we are: Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities. Geotab is advancing security, connecting commercial vehicles to the...
-
Accounts Payable Specialist
3 weeks ago
Oakville, Canada Robert Half Full timeWe are on the lookout for an Accounts Payable Specialist to join our team in Oakville, Ontario. This role is crucial to our operations within the industry, where the specialist will be responsible for managing vendor relationships, handling invoice discrepancies, and providing excellent customer service. This role offers a short term contract employment...
-
Accounts Payable Clerk
6 months ago
Oakville, Canada Molly Maid Canada Full timeMOLLY MAID Canada is seeking an enthusiastic Accounts Payable Clerk to join our team and contribute to our winning culture. If you are detail-oriented, organized and eager to be a part of a company that values its team members, this could be the opportunity you are looking for. **Qualifications**: In order to be competitive for this position you must...
-
Accounts Payable Specialist
1 month ago
Oakville, Canada FGL Sports Full time**What you'll do** The purpose of this role is to analyze reporting, transactions, and exceptions as well as investigate errors with an aim to continuously improve the operation of Merchandise Accounts Payable. The Merch Payables Specialist will be called upon to act as a Subject Matter Expert in all aspects of Merchandise Accounts Payable, 3-way matching,...
-
Accounts Payable Specialist
1 day ago
Oakville, Ontario, Canada Kaizen Lab Inc. Full timeJob SummaryWe are seeking a skilled Accounts Payable Assistant to join our team at Kaizen Lab Inc. As an Accounts Payable Assistant, you will be responsible for processing purchase orders and vendor invoices in a timely manner, ensuring compliance with company policies and procedures.
-
Accounts Payable Specialist
2 months ago
Oakville, Ontario, Canada Emterra Group Full timeAccounts Payable SpecialistOakville, ON Full-time $48000.00/yearWho We AreRyse Solutions is a company that helps companies become more circular and navigate the waters of producer responsibility regulatory compliance.We are currently searching for an Accounts Payable Specialist to process purchase orders and vendor invoices on a timely basis and in...
-
Accounts Payable
6 months ago
Oakville, Canada Kiewit Corporation Full time**Requisition ID**:172597 **Job Level**:Mid Level **Home District/Group**: Eastern Canada District **Department**:Accounting **Market**:Transportation **Employment Type**:Full Time **POSITION OVERVIEW**: As a member of the Subcontracts Compliance team, you play a critical role in ensuring that our subcontractors meet Kiewit compliance requirements...
-
Accounts Payable Clerk
6 months ago
Oakville, Canada Cropac Equipment Inc. Full time**Accounts Payable Clerk** **Salary**: $52,000.00 per year Accounts payable: 3 years (required) **Job Duties and Responsibilities**: - Perform everyday management of all payment cycle activities - Provide efficient client service - Keep track, process and reconcile payments and expenditures, including purchase orders, invoices, statements, checks, refund...
-
Accounts Payable Clerk
6 months ago
Oakville, Canada Cropac Equipment Inc. Full time**Accounts Payable Clerk** **Salary**: $52,000.00 per year Accounts payable: 3 years (required) **Job Duties and Responsibilities**: - Perform everyday management of all payment cycle activities - Provide efficient client service - Keep track, process and reconcile payments and expenditures, including purchase orders, invoices, statements, checks, refund...
-
Accounts Payable Associate
5 days ago
Oakville, Ontario, Canada Emterra Group Full timeRyse Solutions, a leader in the circular economy, is seeking an experienced Accounts Payable Associate to join their dynamic team. This role offers a unique opportunity to work with a company that truly cares about the environment and is committed to helping businesses become more sustainable.With a competitive salary of $45,000 - $55,000 per year, this...
-
Account Payable Clerk
2 months ago
Oakville, Canada Emterra Group Full timeAccount Payable Clerk Oakville, ON Full-time $48000.00/year Who We Are If you're offered a seat on a rocket ship, don't askwhat seat! Just get on.” – Sheryl Sandberg Ryse Solutions is a rocket ship for the circular economy.Owned by a BIPOC Canadian woman in a male dominated industry, we are not afraidto stand out. We act like a start-up,...
-
Accounts Payable Specialist
4 weeks ago
Oakville, Ontario, Canada Emterra Group Full timeRole SummaryEmterra Group is a leader in the circular economy. We are seeking a skilled Accounts Payable Specialist to join our team. The successful candidate will be responsible for processing purchase orders and vendor invoices in a timely manner, ensuring compliance with company policies and procedures.Key ResponsibilitiesMatch purchase orders with vendor...
-
Accounts Payable Specialist
1 month ago
Oakville, Canada FGL Sports Full timeWhat you'll do The purpose of this role is to analyze reporting, transactions, and exceptions as well as investigate errors with an aim to continuously improve the operation of Merchandise Accounts Payable.The Merch Payables Specialist will be called upon to act as a Subject Matter Expert in all aspects of Merchandise Accounts Payable, 3-way matching,...
-
Accounting Analyst
3 weeks ago
Oakville, Canada Randstad Canada Full timeOur Client in the Financial Industry are searching their next Accounting Analyst to take on the day-to-day operational financial activities such as accounts receivable and accounts payable management, monthly reconciliations, and vendor coordination.The client is located in Oakville, with a flexible hybrid working model.Advantages- Opportunity to grow and...
-
Accounts Payable Clerk!
6 months ago
Oakville, Canada Emterra Group Full time**Who We Are** If you're offered a seat on a rocket ship, don't ask what seat! Just get on.” - Sheryl Sandberg Ryse Solutions is a rocket ship for the circular economy. Owned by a BIPOC Canadian woman in a male dominated industry, we are not afraid to stand out. We act like a start-up, service clients like a consultant, and truly care about the...
