Supervisor, Accounts Payable

2 months ago

Oakville, Canada Fengate Asset Management Full time

OPPORTUNITY

KEY FUNCTIONS & RESPONSIBILITIES

**Accounts Payable/Receivable Management**
- Manage all aspects of the accounts payable workflow, ensuring the timely and accurate processing of vendor invoices.
- Verify and approve 500+ monthly invoices entries.
- Set-up and maintain automated approval workflows in ERP system.
- Prepare and manage bi-weekly payments runs for 50+ entities (EFT, wires, cheques).
- Oversee vendor onboarding process.
- Perform vendor statement reconciliations and resolve past due balances. Manage relationships with vendors and internal customers to answer questions and resolve vendor payment issues.
- Work independently to proactively problem solve and resolve issues/concerns within the procure-to-pay process.
- Prepare customer invoices related to specific revenue streams.
- Set up and manage bank accounts and user access on various banking platforms.
- Promote the use and understanding of accounts payable policies, systems, and procedures across the organization.
- Ensure compliance with tax authorities and timely payment of installment payments.
- Other related duties as required or assigned.

**Team Leadership and Development**
- Coach and mentor five members of the accounts payable team.
- Foster a culture of excellence, collaboration, and continuous improvement.
- Promote cross-business unit knowledge sharing and professional growth within team.

**Financial Analysis and Reporting**
- Lead monthly, quarterly, and year-end close of payables and receivables.
- Monitor cash flow forecasts and balances in order to plan for funding requirements and other payment-runs.
- Collaborate with Fengate finance departments to ensure accurate and timely financial reporting.
- Ensure compliance with accounting regulations, company policies, and internal controls.

**Process Improvement and Automation**
- Continuously evaluate existing processes and systems to identify areas for improvement and automation as well as opportunities to create synergies across business units.
- Lead initiatives to streamline workflows, enhance efficiencies, and reduce manual interventions.
- Implement and leverage technology solutions to optimize accounts payable and procurement processes.
- Leads initiatives and special projects for the accounts payable function.

**Requirements**:
KEY QUALIFICATIONS
- Bachelor’s degree in finance, accounting, business administration, or a related field.
- Proven experience (4+ years) in full cycle high-volume accounts payable role, with at least 1 year of supervisory experience.
- AP experience for multi-entity organization preferred.
- Proficiency working with NetSuite, Yardi, or similar enterprise resource planning (ERP) system is highly desired.
- Demonstrated experience optimizing and streamlining procure-to-pay processes.
- Excellent leadership skills with the ability to inspire and motivate team members.
- Well-developed analytical and problem-solving skills with attention to detail.
- Strong organizational and time management skills with the ability to multi-task.
- Outstanding communication and interpersonal skills.

PERSONAL CHARACTERISTICS

**Integrity** - Adheres to the highest standards of personal and professional integrity.
**Driven to Win** - Competitive drive to be number one and settle for nothing short. Would never target mediocrity. A mindset of creativity, innovation, and energetic drive to succeed.
**Confident with Low Ego in Balance** - Decisive, yet inclusive. Has the confidence to engage others and challenge and defend positions in a respectful way. Confident enough not to care who gets the credit.
**Resilient and Adaptable** - Comfortable operating in a fast-paced, competitive environment where change is a constant. Adapts to change while maintaining focus on delivering target performance.
**Engaged, Persuasive Communicator** - Actively listens, checks understanding, and uses language and tone appropriate for the audience. Possesses strong self-awareness and ability to respond to others in an emotionally intelligent way.
**Innovative** - Proactively generates creative solutions and brings innovative ideas to the table.

LOCATION & TRAVEL

The position will be based out of the Oakville office. Fengate offers a Work-Flex policy where employees are allowed to work remotely up to 3 days per week.

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

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